Assistant Director of Administration

Description

State

Title:

Professional Services Specialist 1 (A) Barring Unit: CWA

Employment Type:

35 hours per week (Full-time) Internal salary:
Range 27 - Steps 1-11 $ 84,547.83 - $ External salary:
Range 27 - Steps 1-4 $ 84,547.83 - $96,493.26 The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.

Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.

The Assistant Director of Administration reports to the Director of Administration within Academic Affairs and provides strategic administrative, operational, and financial oversight in support of Academic Affairs schools, departments, and designated centers. Serving as a key partner to the Director of Administration, this role delivers high-level guidance and coordination across multiple units and functions, ensuring consistency, compliance, and operational excellence throughout the division.

Under the direction of the Director of Administration, the Assistant Director serves as the primary administrative liaison for the Center for Community Engagement, the Center for Excellence in Teaching and Learning, the Career Center, and the Office of Grants and Sponsored Research. The position works collaboratively with Academic Affairs leadership to advance divisional priorities and manages core functions including budget development and monitoring, human resources and hiring support, training and process implementation, travel and contract administration, scholarship disbursement, and professional development initiatives.

• Budget Management
  Oversee and support departments with an annual budget planning process including forecasting, strategic spending, and multi-year financial planning across assigned Academic Affairs units.
  Partner with the Director of Administration to guide the division’s full budget cycle, ensuring alignment with institutional priorities and long-term goals.
  Oversee financial operations, including budget monitoring, expenditure tracking, analysis, and preparation of financial summaries for leadership review.
  Manage and streamline financial workflows, including reimbursements, purchasing, payment processing, and internal controls to ensure compliance with College policies.
  Support the financial administration of grants, including budget creation, reporting, reconciliation, and collaboration with the Office of Grants & Sponsored Research.
  Oversee departmental credit card usage, ensuring accurate reconciliation, proper documentation, and adherence to College guidelines.
• Human Resources & Hiring Support
  Coordinate with the Director of Administration and Deans in serving as the administrative resource in managing the Faculty Hiring including requisitions, contracts, etc.
  Coordinate with the Director of Administration and support departments with Staff Hiring including job descriptions, requisitions, recruitment documentation, onboarding support, etc.
  Advise departments on process expectations and best practices related to hiring and employment procedures.
  Oversee operational elements of Student Hiring ensuring compliance with college requirements.
  Coordinate with the Director of Administration and departments in navigating throughout the hiring process.
• Travel
  Oversee the Academic Affairs student travel policy documents and respond to campus-wide questions regarding student travel.
  Ensure that all travel requirements and documentation are completed and aligns with College guidelines.
  Support the Director of Administration and departments with processing…