Administrative Assistant

Administrative Assistant – Exeter

Bouygues UK is a leading construction and property development company in the United Kingdom, part of Bouygues Construction which employs 35,600 people around the world, all driven by the greatest and most exciting responsibility of all –
building for life
. Bouygues UK has a fantastic opportunity available for an Administrative Assistant to work on one of our construction projects in Exeter. The project is a long‑term and large‑scale student accommodation project. This is an excellent opportunity for someone based locally to Exeter who is keen to work in a busy and fast‑paced construction environment.

To assist the project site teams with their day‑to‑day duties.

• Ensure that the filing structure is in place and the IT matrix is kept up to date, managing the electronic filing of the documents.
• Ordering laptops and phones, setting up e‑mail addresses, and returning all IT equipment/key cards etc. on leaving.
• Create and distribute a Welcome Book for new starters to the site.
• Order stationery for the site and keep the stationery cupboard organised.
• Assist the Quantity Surveyors with contracts; scan and file green folders, bind and issue the contracts, and maintain the contract log to track contracts, collateral warranties, etc.
• Keep the Health & Safety matrix up to date with leavers and starters.
• Maintain accurate holiday records and Time in Lieu records at all times.
• Create and maintain the organisation chart for the Project Manager as required.
• Set up and follow the H&S filing structure.
• Ensure that expenses are processed in a timely manner.
• Assist the Project Director with minutes, diary management, typing letters, and collating documents for signature.

• High standard of written and spoken English.
• Excellent MS Office skills (Word, PowerPoint, Excel and Outlook).
• Excellent written and verbal communication skills.
• Ability to prioritise workload according to demanding deadlines.
• Able to act on one’s own initiative.
• Commutable distance to site.

• Experience in construction.

Day in day‑out our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture, we look for people who demonstrate our key values – Respect, Commitment, Pioneering, Sharing. We offer competitive basic salaries coupled with generous company benefits including:

• 26 days annual leave, increasing to 30 days
• Pension scheme
• Life insurance
• Private medical insurance
• BY Extra – opt into lifestyle benefits
• Volunteering opportunities

Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification! Together with our partners and clients, Bouygues UK delivers award‑winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors.

Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets. With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities, to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee‑led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal‑opportunity employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly) your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.