Office Coordinator

About the Role

As our Office Coordinator based from our Exeter Office, you’ll be at the heart of keeping our large Exeter and smaller, but equally important, Torquay offices running smoothly. You will lead on creating a welcoming, professional environment for colleagues, clients and visitors while ensuring that day‑to‑day operations are well‑organised, efficient and delivered to a high standard. This is a varied role where you’ll combine front‑of‑house responsibilities, including the line management of an Office Assistant in Exeter, with wider administrative, health and safety and facilities support, making a real impact on how the offices function.

• Line Management of an Office Assistant, together ensuring the reception area, the greeting of visitors, answering of calls, and providing a professional first impression is in place
• Supporting the Office Lead Partner by taking a lead on facilities management, liaising with landlords, suppliers and contractors as required.
• Acting as the two offices Health & Safety representative, completing risk assessments and ensuring compliance.
• Supporting the office social committee, coordinating well‑organised internal events and activities, including those delivered independently by the office and those run in collaboration with Marketing.
• Handling purchasing, supplier invoice approvals, and resolving day‑to‑day operational queries.
• Supervising and supporting junior office team members, including allocating tasks and providing coaching and feedback.
• Providing administrative support to Service Lines and Enablement teams (including Marketing, People, and Risk).
• Monitoring the office environment and maintaining high standards across all areas.

• Strong administrative experience with excellent organisation skills.
• Confident communicator with great interpersonal skills and a friendly, professional approach.
• High attention to detail and accuracy in all tasks.
• Comfortable managing multiple responsibilities and prioritising workload effectively.
• A good awareness and experience of Health & Safety requirements, with the ability to carry out checks and assessments.
• Good working knowledge of MS Office and general IT systems.
• Discreet and trustworthy, with a strong understanding of confidentiality and data protection.
• Self‑motivated, proactive and able to work independently as well as part of a wider team.

• 25 days holiday plus bank holidays
• Extra time off at Christmas – we close between Christmas and New Year
• A contributory Pension scheme
• Life assurance
• Simply Health cashback plan including access to 24/7 online GP service and counselling services
• Perkbox discounts and rewards platform with over 4,000 perks and discounts
• Social events with active social committees that plan internal and external events
• Numerous opportunities for development

We are committed to welcoming new people into an inclusive working environment, where everyone is given equal opportunity to reach their full potential. We support a culture where people are valued and treated fairly with respect and differences are understood and celebrated. The more varied our workforce, the broader the expertise within our business. The broader our expertise, the greater our chances of innovation and success.

That's why we're committed to equality of opportunity, diversity and inclusion at every level.

As part of our recruitment process and our commitment to maintaining a safe and compliant working environment, we carry out background checks on all successful applicants. These checks will include verification of references, confirmation of right to work in the UK, and, where applicable, a standard or enhanced Disclosure and Barring Service (DBS) check. Further details will be provided during the recruitment process.