Corporate Governance Administrator

South Western Ambulance Service NHS Foundation Trust

Closing date: 06 July 2026

Support on the arrangements of a range of activities, events and meetings for corporate governance, ensuring the highest standards of corporate activity is delivered and the reputation of the Trust promoted.

Manage programmes of work, working under own initiative, escalating issues when required. Such programmes to include Fit and Proper Persons Records, Policy Management Database, Board Visibility Programme and other programmes as defined by the Corporate Governance Business Manager.

Deliver a high-level administration support service to the Corporate Governance Team and the Company Secretary including diary management, engagement activities, travel, and other activities.

Provide high-quality administrative support to the Corporate Governance Team and the Company Secretary in relation to all of the key corporate governance meetings such as Executive Management Group, Senior Leadership Team, Board Committees, Board of Directors, and Council of Governors as requested.

Maintain and update the annual schedule of meetings for the Executive Management Group, Senior Leadership Team, Board Committees, Board of Directors, and Council of Governors, supporting the Company Secretary who retains overall responsibility.

Work with the Travel and Events team, in liaison with the Chair and Company Secretary to ensure venues are in place for all meetings of the Board of Directors and Council of Governors across the calendar of meetings and any ad hoc meetings required.

Maintain the Board personnel register, proactively ensuring that all relevant checks are undertaken at the appropriate time, including DBS checks.

Maintain the CoG, Board and Committee attendance records throughout the year, to inform the Trust's Annual Report and Accounts, and CoG and Committee annual reports.

Ensuring calendars are up to date and being the first point of contact for enquiries from the non-executive directors.

Maintain the repository of policies and strategies on the Trust Internet, ensuring it is correctly reflected.

Quality checking submitted policies for accessibility criteria and standard template use.

• A standard working week of 37.5 hours
• Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years
• Pay enhancements for out of hours, shift and overtime working
• Career and salary progression
• Car leasing scheme (subject to pay not falling below the National Living Wage)
• Free parking across Trust sites
• Cycle-to-work and other salary sacrifice schemes (subject to pay not falling below the National Living Wage)
• Staff networks
• Access to a wide range of discounts from various organisations across the UK

• 5 GCSEs (Grade C or above) or equivalent including English and Mathematics.
• Educated to diploma level or equivalent relevant experience

• Administration experience in a busy office environment.
• Experience of working with Board level senior leadership
• A good understanding of the NHS governance and compliance requirements.

• IT literate (inc. MS Forms, Word and Excel and Co-pilot)
• Good level of written and verbal communication skills.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.