Secretarial Administrator

In a nutshell

You’re someone who thrives on accuracy, organisation, and keeping things running smoothly behind the scenes. Whether it’s statutory filings, maintaining registers, or supporting colleagues with key deadlines, you take pride in getting the details right every time. You enjoy structure, clear processes, and being the dependable person others can rely on.

Working part of the team, you’ll play a central role in ensuring clients stay compliant and well‑informed, while helping the wider firm deliver a seamless company secretarial service. If you’re looking for a role where precision matters and no two days are the same, this is a great step to build your career in governance and compliance.

• Prepare and submit Companies House filings including CS01s, officer changes, PSC updates, and other statutory forms.
• Maintain accurate statutory registers and entity records in the firm’s systems.
• Monitor statutory deadlines, issue reminders, and support clients and engagement teams.
• Manage the shared company secretarial inbox and triage routine queries.
• Update internal systems (e.g., Practice Engine) with billing, WIP and entity data.
• Assist with onboarding and offboarding clients for company secretarial services.
• Liaise with internal departments to coordinate information and ensure smooth service delivery.
• Support clients with straightforward company secretarial queries and process guidance.
• Maintain data accuracy and ensure compliance with GDPR and internal standards.
• Work independently to manage your workload, troubleshoot issues, and meet deadlines.

• Strong attention to detail with accuracy in statutory filings and record‑keeping.
• Understanding of Companies House requirements, or willingness to learn (training provided).
• Previous experience in company secretarial, compliance, or professional services roles.
• Confident using MS Office and quick to learn new systems; experience with entity management software is a plus.
• Organised and able to prioritise multiple deadlines effectively.
• Proactive problem‑solver who takes initiative and seeks solutions.
• Strong communicator able to work professionally with a range of colleagues and clients.
• Supportive team player who can also work independently when needed.
• Discreet when handling confidential or sensitive information.
• Ideally educated to A Level (or equivalent) including Maths and English.

As the largest firm of independent chartered accountants and business advisers in South West England, PKF Francis Clark offers a wide range of opportunities to develop your career in the way that’s right for you.

Established in 1919, we’ve grown to nearly 1,000 people across offices in Bristol, Exeter, Plymouth, Poole, Salisbury, Southampton, Taunton, Torquay and Truro. Our size means we can offer ambitious work with exciting clients and a friendly, supportive culture.

We want you to belong, be yourself and do your best work as part of a forward-thinking team, with a strong focus on wellbeing, learning and development.

For the past four years, PKF Francis Clark has been certified as a Great Place to Work and ranked among the UK’s Best Workplaces, rising to 6th out of 100 large organisations.

We’re a top 10 Best Workplace for Women, as well as being ranked for Wellbeing, Development, and Consulting and Professional Services. These rankings are compiled by Great Place to Work, based on confidential, independent feedback from our people. In addition, we’re one of The Sunday Times Top 100 Apprenticeship Employers.

Being a Certified B Corp means we’re held to high standards for environmental and social performance. We’re independently assessed to ensure we support our people, act responsibly and make long-term decisions…