Trainee Administrator

If you are looking to work for a growing business who truly value and care for their employees, then look no further!

Aureos are seeking a Trainee Administrator to join our infrastructure team in Exeter. Working as part of a small team, you will provide administrative support and/or customer services, ensuring all tasks are fulfilled in accordance with quality standards and budget requirements.

• Promote the Company’s Health and Safety policy and ensure safe working practices are maintained at all times
• Act as a Coordinator to empower the leadership team on management of SHE returns (including monthly collation of depot and regional returns and uploading of information to SharePoint with finalised figures for Aureos).

• Working as part of a small team, coordinate and provide a full range of administrative support and/or customer services to ensure deadlines, quality standards and budget requirements are achieved.
• Assist in organising team and/or regional team meetings, arrange lunches, take notes and distribute minutes as required.
• Take personal ownership of accountability areas and problem solving and, where applicable, facilitate this within the team to ensure all issues are satisfactorily resolved at the lowest possible level.
• Working with Aureos systems, manage job raising, invoicing, asset management, these duties are not exhaustive.
• Perform other ad-hoc duties as required by Operations teams with guidance on areas of responsibility from Operations Managers, Regional Directors and Lead Admin.

• Working flexibly and as applicable, coordinate the operations team to ensure a high level of performance and best utilisation of resources in accordance with quality standards and budget requirements (i.e. Labour Programme coordination role);
  Manage fleet allocations to operational staff.

• Produce documents, briefing papers and presentations for Regional Directors, Operations Managers, Project Managers and Technicians as may be required;
  Prepare agendas and pre-meeting briefings.

• You will be responsible for inputting the information from the operational employees’ details from their timesheets to our central online system.

• Attend project meetings as required, distribute post meeting actions to the team and track their completion.

• Manage (State of Electricity Access Report) SEAR reporting and housekeeping of the system;
  Coordinate the collation of data and preparation of reports, schedules, summaries and correspondence as necessary (including organising of key reports e.g. weekly reports for Operations Managers/Regional Directors on Lead Indicators, Permits to Drive, outstanding debt, etc.).

• Coordinate the implementation of approved training plans (including one-to-one coaching as necessary) to ensure the provision of the required service in a resource efficient and cost-effective manner.

• Maintain storage of company information in line with GDPR regulations.

• Identify opportunities to enhance admin service and reduce costs by continuous improvement of processes and practices.

• Oversee booking and organisation of Occupational Health Checks, referrals, issues, work change requirements etc.

• Manage fleet availability, allocation and reliability. Manage fleet allocations to operational staff, bookings for servicing/maintenance work and hire vehicles.

• Good literacy skills.
• Good communication skills (listens; welcomes feedback).
• Good time management and organisation…