Contracts Assistant

An exciting opportunity has arisen for a proactive,highly organised and motivated Contracts Assistant to join our Finance team.

Working closely with the Senior Contracts Manager, you will provide comprehensive administrative support for the development, management and monitoring of the Trust's healthcare contracts.

In this varied role you will require be required to help maintain accurate contract documentation and registers, coordinate information and reporting requirements, support contract and performance review meetings, and assist with the completion of NHS returns within required timescales. You will work with colleagues across the Trust and with Commissioners,helping to ensure that information is accurate, up to date and provided by agreed deadlines.

The successful candidate will have excellent organisational, communication and IT skills, with strong attention to detail and the ability to manage competing priorities. You will be comfortable working both independently and as part of a team in a busy environment where accuracy, confidentiality and timely delivery are essential.

Provide administrative and contract management support.

Assist with developing and maintaining contract documentation.

Support contract monitoring and performance review meetings.

Maintain the directory of services, contract register and external returns log.

Coordinate responses to information requests, reports and returns.

Communicate requirements and deadlines to Service Managers.

Support Trust teams with contract documentation as required.

Assist Finance with completing NHS returns within required timescales and legal requirements.

Support the Senior Contracts Manager and work towards agreed objectives within relevant professional policies.

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile;

making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

The post holder will -

Provide comprehensive administrative support, working as a member of the finance team, assisting the Senior Contracts Manager with the development and management of the Trusts Healthcare Contracts;

Assist inthe development of contract documentation throughout the contracting process, ensuring that contract documentation is kept up to date, including a record of thestatus of all contracts and contract schedules via the contracts register;

Support the Senior Contracts Manager in putting in place appropriate arrangements for meeting the monitoring requirements of the contracts, including the compilation of periodic reports ready for sign-off by Senior Managers;

Support the Senior Contracts Manager in facilitating contract and performance review meetings to include ensuring the necessary reports are completed and disseminated in preparation for meetings;

Assist inthe maintenance of the directory of services;

Support the Senior Contracts Manager with co-ordinating and collating the responses toad hoc requests for information, reports and returns;

Keep the electronic contract register and external returns log updated and ensure Service Managers are aware of requirements and deadlines;

Support any other areas within the Trust on contract…