Purchase Ledger Clerk

Purpose of Role:
To maintain the Purchase Ledger, ensuring that it is accurate and kept up to date in line with internal procedures and deadlines and ensure collection of outstanding debts.

Key Responsibilities:

Create new supplier/vendor accounts ensuring all information is correct for purchasing and finance reporting and maintain ongoing amendments Credit check new and existing vendor accounts to establish any potential risk to continuity of supply Ensure new supplier/vendor forms are received and duly completed and check if Wax-Lyrical standard terms of purchase have been agreed and any variation to terms is challenged or authorized as may be necessary Process all Supplier/Vendor invoices and customer debit notes received in accordance with system requirements and company policy.

Including seeking internal approvals, raising any queries as may arise. Assist with any required purchase ledger reporting and month end processes as may be necessary Liaise with the Credit Controller to reconcile sales ledger debit notes and agree those to be allocated Process new manual purchase orders and match invoices to stock orders Post bank payments to supplier/vendor account and allocate appropriate invoices accordingly Liaise with AP/AR Manager and Treasury Manager to confirm when payments are to be made Respond to vendor enquiries as required Ensure process documentation exists for all tasks, is accurate, up to date and followed Provide cover and assistance where necessary to other members of the finance department Ensure that ideas and suggestions are made so that continuous improvement is part of day-to-day life in Finance Commitment to Wax Lyricals Values, Policies, Procedures & Objectives Any other duties as required from time to time Personal Profile:
Good communication skills required to work with Suppliers and internal members of the team Able to work on own initiative and make decisions within role Can work independently and understand importance of deadlines Knowledge of office procedures, practices and equipment Team player; works well as part of a team Committed to continually improving the way we do things; keeping it simple Being resilient and able to deal with the demands of the business Flexible approach to work High standard of work
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