Area Administrator | CTCRM Lympstone

Job Req

Posting

Start Date:

22 Jun 2026

Location:

Exmouth, Devon, GB, EX8 5AR

Contract Type:
Full Time

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Full Time, Permanent

Exmouth, Devon, EX8 5AR

37.5 Hours Per Week, Monday to Friday (8:00AM – 4:00PM)

Are you an organised, proactive administrator who enjoys keeping things running smoothly? Do you thrive in a fast‑paced environment where no two days are the same? If so, we'd love to hear from you.

VIVO is looking for an enthusiastic Administrator to join our team at CTCRM Lympstone, where you'll play an integral role in supporting the Area Manager and Site Management Team. Your work will help ensure the effective delivery of facilities management services across the Defence estate, making a real contribution to the smooth operation of a nationally important contract.

This is a varied and rewarding position that will see you providing comprehensive administrative support across the site. You'll be responsible for managing work orders through our CAFM system from initiation to completion.

Including raising and receipting purchase orders, while supporting the Site Management Team with the coordination of planned preventative maintenance and reactive tasks.

You'll organise appointments, meeting rooms, hot desks and site access arrangements, acting as a professional first point of contact for visitors, colleagues and contractors. Alongside this, you'll prepare reports, meeting agendas, minutes and action logs, maintain accurate electronic and paper filing systems, and ensure administrative records are kept up to date.

The role also includes supporting Health and Safety administration by maintaining noticeboards, updating induction packs, submitting monthly returns and ensuring documentation remains compliant. You'll undertake Security Officer responsibilities by coordinating visitor access and gate bookings, manage incoming and outgoing post, oversee office stationery and PPE supplies, and provide administrative support to other departments whenever required.

Working closely with colleagues across the Southwest, you'll build positive relationships with internal and external stakeholders while promoting excellent customer service and supporting the delivery of VIVO's objectives. From coordinating meetings and events to arranging travel and accommodation, you'll be at the heart of ensuring the site operates efficiently every day.

You will be an organised and adaptable administrator with excellent attention to detail and a proactive approach to your work. You’ll enjoy managing a varied workload, communicating with people at all levels and finding practical solutions to keep things running smoothly.

You’ll have experience in an administrative role and be educated to NVQ Level 2 standard, or have equivalent practical experience. A good working knowledge of Microsoft Office is essential, while experience using a CAFM system would be an advantage. A full UK driving licence is also required, as there will be occasional travel across the Southwest.

Joining VIVO means becoming part of a growing organisation delivering essential services to the UK's Defence estate. You'll work with in a supportive and collaborative team where your contribution is valued, your skills can continue to develop, and you’ll have the opportunity to grow alongside a business with ambitious plans for the future.

If you're looking for a role where your organisational skills, professionalism and customer-focused approach will make a genuine difference every day, we'd love to hear from you.

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