Office Administrator

Position Overview

Concrete Strategies is seeking a detail-oriented and dependable Office Administrator to provide full-spectrum administrative support to our team. This role ensures smooth day-to-day operations in the office and plays a key part in keeping our internal processes organized and efficient. The ideal candidate thrives in a fast-paced, team-oriented environment and demonstrates a strong commitment to our company’s core values:
Safety, Passion, Integrity, Teamwork, Communication, and Continuous Improvement.

Key Responsibilities

General Office Administration

Greet visitors, answer phones, and route communications to appropriate staff

Maintain a clean, organized, and professional office environment

Order and manage office supplies, equipment, and kitchen inventory

Receive and distribute mail and deliveries

Administrative Support

Draft, proofread, and format documents such as letters, memos, reports, and meeting notes

Schedule meetings, appointments, and conference calls for team members

Support expense reporting, invoice processing, and petty cash reconciliation

Manage electronic and physical filing systems, ensuring easy retrieval of documents

Recordkeeping & Organization

Maintain up-to-date contact lists, calendars, and internal directories

Ensure proper documentation and archiving of administrative and personnel forms

Assist with onboarding paperwork and orientation tasks for new hires

Coordination & Internal Communication

Distribute internal communications, newsletters, and announcements as directed

Coordinate office events, meetings, and celebrations

Liaise with facility services or IT support for office equipment issues

Required Qualifications

2+ years of experience in an administrative or office support role

Strong organizational and time management skills

Excellent verbal and written communication abilities

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Ability to handle confidential information with discretion

Comfortable multitasking and working independently with minimal supervision

Preferred Qualifications

Experience in a construction, engineering, or field-based business environment

Familiarity with expense reporting or office management software

Associate’s degree or administrative support certification preferred

Core Values Alignment

We are looking for a candidate who embodies Concrete Strategies' Core Values:

Safety – Promotes a safe and secure office environment

Passionate – Brings a positive attitude and energy to their work

Integrity – Maintains trust and accountability in all tasks

Teamwork – Works collaboratively and respectfully with all departments

Communication – Demonstrates clear, courteous, and effective communication

Continuous Improvement – Seeks ways to improve administrative systems and workflows