Part-time Executive Assistant- On Site, Exton, PA

Part-time Executive Assistant
- On Site, Exton, PA Executive Search @ Biotech & Pharmaceutical, Aerospace | Global recruitment experience

PLEASE DO NOT APPLY TO THIS JOB IF YOU ARE NOT CURRENTLY LIVING LOCAL TO EXTON, PENNSYLVANIA. YOU WILL NOT BE CONSIDERED.

The Executive Assistant is responsible for providing comprehensive support to the CEO to keep the business running smoothly and efficiently. The Chief Executive Assistant plays a critical role to the business and senior Leadership.

This position will serve as the initial point of contact among executives and senior leadership, interfacing, daily, with a diverse collection of internal and external stakeholders.

• Provide timely administrative assistance to senior Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with.
• Maintaining comprehensive and accurate paper and electronic records
• Make travel and lodging arrangements for senior staff
• Organize and facilitate meetings, including taking minutes
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Managing information flow in a timely and accurate manner
• Confidante and Advisor to Chief Executive Officer
• Welcome visitors and direct them to the appropriate department
• Manage calendars, including appointments and prioritizing meetings
• Prepare expense and other reports as scheduled or needed

• 7+ years’ experience in an Executive Assistant

• Discretion, confidentiality, and good judgement to handle C-Level matters
• Communication
• Time Management
• Leadership
• Problem-solving
• Microsoft Office, especially Outlook, Excel, PowerPoint, and Word
• Multitasking
• Superior verbal and written communication skills

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.

Mid-Senior level

Part-time

Administrative

Aviation and Aerospace Component Manufacturing