Procurement Buyer

Direct message the job poster from The Food Source International, Inc.

Buyer / Supply Chain Specialist

Location: Exton, PA (onsite)

Department: Supply Chain

Schedule: Full-Time | Monday–Friday, 8:30 a.m.–5:00 p.m. | Occasional Overtime

Reports To: Supply Chain Manager – Procurement

Who We Are

The Food Source International (TFSI) is a taste and ingredient company with a pulse on what’s next in the world of food. Founded in 1997, we are committed to delivering high-quality flavors and ingredient solutions that help food processors overcome complex technical challenges.

We are driven by collaboration, accountability, and innovation, and we continue to grow by hiring thoughtful, detail-oriented professionals who put quality, efficiency, and customer needs first.

Position Summary

The Buyer / Supply Chain Specialist is responsible for managing procurement activities that support seamless supply chain. This role sources and purchases materials and services, manages supplier relationships, monitors inventory levels, and supports cost-control initiatives while ensuring quality, reliability, and timely delivery.

This position works cross-functionally with logistics, warehouse, quality, and food safety teams to align procurement strategies with business objectives and ensure operational efficiency.

• Support business needs by building relationships and driving collaborative efforts to service the customer.
• Source, negotiate, and purchase goods and services required to support business operations.
• Maintain accurate purchasing records, contracts, and supplier documentation.
• Monitor inventory levels to prevent stockouts or overstocking.
• Analyze market trends and forecast demand to support purchasing decisions.
• Negotiate pricing, terms, and delivery schedules to ensure cost-effective procurement.
• Manage multiple procurement projects simultaneously using independent judgment.
• Collaborate with logistics and warehouse teams to ensure timely delivery and proper storage of materials.
• Evaluate supplier performance to ensure quality, reliability, and on-time delivery.
• Identify supply chain inefficiencies and recommend process improvements.
• Support cost-reduction and continuous improvement initiatives.
• Collaborate with Quality and Food Safety teams to ensure suppliers meet approved-vendor requirements and documentation standards. (COAs, allergen, and certification records)*
• Maintain accurate supplier and material documentation to support traceability and product integrity.*

* Denotes food safety responsibilities

• Strong negotiation, analytical, and problem-solving skills.
• Ability to manage competing priorities with accuracy and attention to detail.
• Strong interpersonal and communication skills to build supplier and internal relationships.
• Strategic mindset with a focus on long-term supplier partnerships.
• Proficiency with ERP systems, procurement software, and Microsoft Excel.
• Ability to adapt to new technology and improve procurement efficiency.
• Strong organizational and time-management skills.
• Commitment to quality, accuracy, and cost control.

• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field required.
• 3–5 years of experience in procurement, purchasing, or supply chain management preferably in dry ingredients.
• Experience with vendor negotiations, inventory management, and supply chain optimization preferred.
• Experience in manufacturing, distribution, or retail environments is a plus.
• Professional certifications such as CSCP or CPIM are highly desirable.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.

• Ability to sit for extended periods, with occasional standing or walking.
• Frequent use of hands and fingers for typing and handling documents.
• Ability to operate a computer and standard office equipment. (e.g., phone, calculator, printer)
• Ability to retain information…