Administrative Assistant

Overview

Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Real Estate Marketing & Operations Assistant to join our growing team in West Chester, PA. This hybrid role blends administrative excellence, marketing creativity, and client-facing support. You’ll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host.

• Sunday–Thursday (10 AM–6 PM):
  Core hours focused on administrative, marketing, and client-facing tasks
• Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs
• Friday and Saturday are typically off (with occasional weekend coverage for special events or listings)
• We value work-life balance — weekday flexibility is provided when weekend coverage is needed

• Base Salary: $50,000–$60,000 (based on experience)
• Performance Bonuses: Potential to earn an additional $10,000–$20,000+ annually
• Per open house stipend ($100–$150)
• Per closing bonus ($250–$500)
• Marketing performance incentives
• PTO + flexible hours after probationary period
• Opportunities for growth into operations, marketing, or sales roles
• Compensation: $60,000 - $65,000+ OTE

• Provide daily administrative support to ensure smooth operations and efficient communication across the team
• Manage and update CRM, listings, and client records to ensure all data is accurate and up to date
• Oversee email and calendar management for lead agents, prioritizing tasks and appointments
• Assist with marketing campaigns
  , including social media content, listing materials, newsletters, and print pieces
• Create and maintain systems, checklists, and templates to improve efficiency and organization
• Track and report key metrics related to marketing, listings, and client activity
• Serve as a showing partner and open house host for listings and new construction properties
• Coordinate client events, pop-bys, and community marketing efforts
• Handle client communication — responding promptly and professionally to inquiries, feedback, and follow-up needs
• Assist with vendor coordination for photography, signage, staging, and inspections
• Support budget tracking and expense reporting for marketing and operations
• Research and propose marketing ideas, tools, or process improvements to enhance team performance
• Maintain a positive, proactive, and professional presence in all team and client interactions

• Required Skills & Experience
  • Strong organizational skills with the ability to manage multiple priorities, deadlines, and tasks independently
  • Excellent written and verbal communication skills
    , with a professional and friendly client-service mindset
  • Proficiency with CRM systems
    , Google Workspace or Microsoft Office, and basic project management tools
  • Experience with social media platforms
    , basic content creation, and digital marketing workflows
  • Ability to problem-solve, anticipate needs, and maintain attention to detail in a fast-paced environment
  • Comfortable working in a hybrid schedule and supporting occasional evening/weekend events or showings
  • Valid driver’s license
    , reliable transportation, and ability to travel to showings, open houses, and vendor appointments
  • Ability to work both independently and collaboratively as part of a high-performing team
• Preferred Skills
  • Experience in real estate marketing
    , listing coordination, or client services
  • Familiarity with Canva, Adobe Creative Suite, MLS platforms
    , and/or social media scheduling tools
  • Background in event coordination
    , hospitality, or customer-facing roles
  • Experience supporting real estate agents
    , operations managers, or marketing teams
  • Understanding of real estate transaction timelines, listing prep, and vendor coordination