Operations & Programme Assistant, Gallery

Operations & Programme Assistant:
Job Description

Contract: 38.5 hours per week (full-time, 5 days) with occasional evening and weekend work. 8 months fixed term.

Work with the Operations Managers to ensure Open Eye Gallery runs smoothly and compliantly, ensuring the health and safety of the team and visitors. The role can involve everything from ordering cleaning materials to scheduling and setting up meetings; minuting those meetings to setting up for in-gallery events. It will be necessary to be proficient in Microsoft and Google packages, especially MS Excel and Google Sheets, and calendar management.

Support the Open Eye team to deliver on gallery programme production, such as exhibitions (including installation and deinstallation) and events, with the ability to work across the team and with external partners. This would include some evening and weekend work.

* This split is approximate, and we envision that it won’t be as clear cut. A flexible approach to this role is required.

A flexible, can-do attitude, great communication skills, and a warm, friendly approach to teamwork is required. There will be some Front of House work, providing cover in the gallery when needed (including some weekends and evening events), opening/closing and supervising volunteers as required. The role offers a great opportunity for an individual who wishes to move into the arts and experience how a contemporary arts organisation operates.

Essential (E) or desirable (D) are indicated against each requirement.

• E:
  Experience of working within a team
• E:
  Experience of administration
• E:
  Excellent writing skills
• E:
  Ability to work independently and as part of a team
• E: A very good level of IT skills
• E: A positive disposition with the ability to stay motivated and focused
• E:
  Ability to work weekends and evenings based on the nature of Open Eye Gallery’s programme
• E:
  An understanding of and commitment to equity, diversity and inclusion in the arts
• D:
  Experience of working in arts organisations, supporting events and programme
• D:
  An understanding of First Aid and/or Health and Safety procedures
• D:
  An understanding of Safeguarding measures
• D:
  Experience of working with artists
• D:
  Experience of coordinating and supporting evaluation and reporting processes
• D:
  Experience of supporting public events
• D:
  Experience of working with a charity or non-profit organisation
• D:
  Experience of volunteering or working with volunteers