UAF CLA Administrative Assistant - Art Department

The UAF College of Liberal Arts, Department of Art, is seeking a dynamic Administrative Assistant to support our active academic department. This is a full-time, 9-month position during the academic year (August–May), with summers off contract—an excellent opportunity to enjoy Alaska’s best season while contributing meaningfully to campus during the fall and spring semesters. If you’re organized, service-oriented, and excited to support students, faculty, and the arts community, we encourage you to apply.

The Art Department is a vibrant academic unit offering studio art, design, art history, and community-engaged creative programs. This position contributes directly to the success of students and faculty by ensuring timely administrative support, effective communication, and efficient coordination of departmental activities.

The Administrative Assistant provides essential administrative, academic program, and fiscal support in a fast-paced, student- and faculty-centered environment. This position is often the first point of contact for students, faculty, staff, and the public, and plays a key role in ensuring smooth departmental operations, compliance with university processes, and high-quality customer service.

The ideal candidate will have progressively responsible administrative experience in an academic, arts, or public service environment, demonstrating strong organizational, communication, and customer service skills. Experience providing front-office support, coordinating events, and managing daily operations for a busy office or academic department is preferred.

To thrive in this role, you should feel comfortable managing a variety of tasks throughout the day and enjoy supporting students, faculty, and visitors. Strong organization, clear communication, and a service-focused approach will help you succeed. You should be confident handling email, calendars, and documentation while maintaining confidentiality and accuracy.

Experience supporting hiring processes, monitoring expenditures, reconciling Pro Card transactions, and maintaining fiscal records will serve you well. You’ll use tools such as Microsoft Office, Google Workspace, and—ideally—university systems like Banner or JPMorgan Payment Net. Experience with course scheduling, departmental events, or academic program coordination is highly desirable. Above all, success in this role requires adaptability, collaboration, and a positive, solutions-focused mindset in support of the Art Department.

High School graduation and two years office/administrative experience, or an equivalent combination of training and experience.

This position is located on the Troth Yeddha' campus in Fairbanks, Alaska. This is a full-time 9-month (August–May), non-exempt, on-site, staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage.

New hires will be placed on UA Staff Salary Schedule, Grade 76, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

• Cover Letter
  * please address the following skills relevant to the position in cover letter, resume or application materials - proficiency in Gmail (email and calendar), Microsoft Word / Excel, Google Docs, Google Sheets, Docu Sign, and Zoom.
• Curriculum Vitae / Resume
• Names of three professional references with phone and email contact information

☎️If you have any questions regarding this position, please contact Miriam Stelges, CLA HR Coordinator, at mmstelges

* To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require…