Administrative Assistant​/Billeting

Overview

JOB SUMMARY: This position primarily provides administrative support to administrative and project management teams. The Administrative Assistant/Travel-Billeting will work with highly sensitive, private and confidential company and personnel information and records. Job requirements include exceptional organizational skills, attention to details, data entry, routinely copying and filing documents, and a clear understanding of the importance to collect and uniformly file documents in accordance with the implemented filing matrix and safekeeping protocols.

Accordingly, this position must at all times uphold and preserve this confidentiality and secure and safeguard all records.

LOCATION: Town & North Slope project sites

SCHEDULE: Town - Mon-Fri+;
Projects - Mon-Sun

HOURS: Town – 40+, Projects – 70+

POINT OF HIRE: Fairbanks, AK

TYPE OF POSITION: Projects/Full-Time

ESSENTIAL FUNCTIONS:

• Understand, practice and continually lead by example Doyon Energy Services' commitment to zero incident safety and environmental culture
• Maintain project controlled documents in accordance with instructions from the project management team and Business Manager
• Submit travel and billeting requests to Client for all project personnel.
• Assist in onboarding personnel.
• Input data and maintain database for travel and billeting as needed on a daily basis as directed by the Administrative manager.
• Maintain and follow procedures for collecting, filing and safekeeping project documentation
• Provide all other clerical assistance to administrative and project management teams
• Undertake special projects as requested by project management team members and Administrative Manager
• General filing
• Ensure all required office supplies are readily available
• Other duties as assigned

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values
  - Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security – Promotes a safe work environment for co-workers and customers.
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

• Planning/Organizing – Ability to organize and prioritize daily work, including tracking and managing numerous and varied tasks, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously. Ability to set and achieve goals and meet deadlines.
• Attention to Detail – Ensures one's own and other's work and information are complete and accurate.
• Communication Skills – Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others. Professional and open communication is required by all. Ability to recognize and accurately communicate important issues and questions to appropriate staff personnel.
• Confidentiality – Full and complete knowledge and understanding that highly sensitive, private and confidential data requires handling with the utmost discretion.
• Analytical Skills – Ability to analyze and improve work processes and documentation workflow.
• Problem Solving – Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision. Ability to proactively work in a high paced, deadline oriented environment.
• Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.
• Safety and Security – Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

QUALIFICATIONS: To successfully perform this job, this position must perform all duties…