Administrative Assistant

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Summary

Central Environmental Inc. is currently seeking a qualified Administrative Assistant for Office Personnel at the Fairbanks Location. We are looking for a highly organized and proactive individual who can provide essential support to our operations and management staff, ensuring that all administrative tasks are handled efficiently and effectively. The role involves assisting with project documentation, maintaining schedules, and facilitating communication between various departments.

As the face of our office, you will interact with clients, subcontractors and vendors, always presenting a professional demeanor. You will play a vital role in the smooth functioning of our office, contributing to the overall success of our projects.

Essential Duties & Responsibilities

• Perform general office duties such as answering phones, managing correspondence, ordering supplies.
• Communicate with subcontractors, vendors, and clients to provide updates and information as needed.
• Maintain organized filing systems for both physical and digital documents.
• Support the preparation of reports and project plans as required.
• Assist in tracking and maintaining training records and Training Database.
• Schedule physicals and drug testing.
• Open, sort, and distribute mail.
• Assist with bid/proposal preparation and submission.
• Filing and scanning of project documentation.
• Invoicing.
• Proficient in MS Office Suite; able to create and maintain spreadsheets.

Qualifications – Experience, Education and Certification

• High School Diploma/GED equivalent – preferred.
• Relevant skills and some experience.
• Valid Driver’s License.

Knowledge, Skills, Abilities, and Other Characteristics

• Proficiency in Microsoft Office Suite.
• Attention to detail.
• Strong organizational skills.
• Excellent communication skills.
• Ability to multitask.
• Problem‑solving capabilities.
• Adaptability to different situations.
• Effective time management.
• Ability to work independently.

Preferred

• Knowledge of office procedures.
• Leadership potential.
• Construction experience.

Physical Requirements

Prolonged sitting, proficient use of keyboard and mouse, occasional movement, and the ability to lift light items up to 20 pounds.

Safety‑Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation “safety‑sensitive” functions.

Work Environment

The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi‑line telephone system.

Supervisory Responsibilities

Able to work independently and/or with minimal oversight.

Additional Qualifying Factors

• Must pass a pre‑employment drug screening and have acceptable background check results.
• If applicable to the contract, must obtain appropriate clearance levels required and be able to access military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants, and shareholder spouses who meet the minimum qualifications for the job.

Equal Opportunity Statement

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Government Relations Services

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