UAF CLA Administrative Assistant - Art Department

The UAF College of Liberal Arts Department of Art seeks an organized, detail-oriented, service-focused Administrative Assistant to support its academic programs and daily operations. This position serves as a key point of contact for students, faculty, staff, and the public while coordinating departmental administrative operations and providing essential support for academic programs and activities. The successful candidate will enjoy working in a creative academic environment and contributing to student and faculty success through responsive, professional support.

This is a full-time, 9-month academic year (August-May) staff position located on the Troth Yhedda' campus in Fairbanks, Alaska. If you're organized, enjoy working with people, and want to support the arts and higher education, we encourage you to apply.

The College of Liberal Arts Art Department is a vibrant academic unit offering printmaking, painting, drawing, ceramics, metalsmithing, photography, art history, and community-engaged creative programs. The Administrative Assistant provides essential administrative, operational, financial, and academic program support. Serving as a primary point of contact for students, faculty, staff, and the public, this position requires strong organizational, written and verbal communication, and problem-solving skills.

Excellent customer service, professionalism, responsiveness, and the ability to assist diverse individuals with courtesy, patience, and accuracy are essential. The position plays a key role in maintaining efficient departmental operations, supporting student and faculty success in a fast-paced academic environment, and ensuring compliance with university policies and procedures.

The successful candidate will bring strong time management skills, the ability to balance multiple priorities, adjust to evolving needs, and work effectively both independently and collaboratively. Progressively responsible administrative experience, preferably in an academic, arts, or public service environment, is desirable, along with experience in office operations, event coordination, purchasing, and financial processes. Strong attention to detail, sound judgment, and the ability to maintain confidentiality are important, along with proficiency in or the ability to learn Microsoft Office, Google Workspace, and administrative systems such as Docu Sign and Next Gen Forms.

Experience supporting hiring processes, monitoring expenditures, reconciling Pro Card transactions, maintaining fiscal records, and coordinating academic programs or course schedules is required. Familiarity with university systems such as Banner and JPMorgan Payment Net is preferred. Strong interpersonal skills and the ability to navigate challenging situations, build positive working relationships, and respond constructively to feedback are essential. Above all, the ideal candidate demonstrates initiative, adaptability, professionalism, and a solutions-focused approach while providing excellent customer service to a diverse campus community.

• High School graduation and two years of office/administrative experience, or an equivalent combination of training and experience.

• Experience in higher education, government, or similarly complex organizations.
• Experience supporting administrative operations.
• Experience supporting academic operations, including coordinating course scheduling and communicating with multiple, diverse stakeholders.
• Experience with budget tracking, procurement, or financial processes.
• Experience supporting events, scheduling, or space coordination.
• Experience using and ability to learn enterprise systems (e.g., Banner or similar) and standard office software.

This is a full-time, term-funded, non-exempt, 9-month academic year (August-May) staff position located on the Troth Yhedda' campus in Fairbanks, Alaska. Remote work is not available for this position. The position offers a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision coverage.

New hires will be placed on the UA Staff Salary Schedule, Grade 76, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage…