Manager, Accounts Payable

Salary Range: $80,000.00 To $90,000.00 Annually

Title: Manager, Accounts Payable

Department: Finance & Administration

FLSA Status: Exempt

Level: Manager

Location: Remote (USA)—Eastern Timezone strongly preferred

The starting base pay range for this position is $80,000-$90,000. Individual compensation will be commensurate with candidate's experience. This position is eligible for full benefits, as well as the Manager level annual incentive bonus program.

Summary of Position:

The Manager, Accounts Payable is a hands‑on, people leader role responsible for overseeing and actively participating in the organization’s full accounts payable lifecycle. This position directly manages the Accounts Payable Specialist while maintaining day‑to‑day ownership of critical AP activities, including invoice review, payment‑batch preparation, approvals, payment release coordination, vendor issue resolution, account reconciliations, expense management, and month‑end close support.

The role requires experience processing domestic and international payments, including foreign‑currency transactions, across multiple payment methods such as ACH, domestic and international wires, checks, and virtual cards. The Manager also administers the organization’s travel and expense system and supports AP controls, compliance, reporting, and process improvement. The successful candidate will be comfortable moving between team leadership, detailed transaction‑level work, and broader process oversight.

Major

Duties & Responsibilities:

Hands‑On Accounts Payable and Payment Management

• Own and actively participate in the full accounts payable lifecycle, including invoice intake and review, coding validation, approval routing, payment‑batch preparation, payment release coordination, vendor issue resolution, reconciliations, and month‑end close support.
• Prepare, review, and process domestic and international payments using multiple payment methods, including ACH, domestic and international wires, checks, virtual cards, and other applicable payment channels.
• Process and oversee payments in foreign currencies, ensuring appropriate documentation, authorization, coding, reconciliation, and resolution of payment discrepancies.
• Review invoices and supporting documentation for accuracy, appropriate authorization, correct coding, payment terms, tax treatment, and compliance with organizational policies.
• Prepare and review payment batches and coordinate required approvals and payment release in accordance with established internal controls.
• Perform and review AP‑related account reconciliations; research and resolve outstanding, duplicate, rejected, returned, or incorrectly applied payments.
• Serve as the primary point of contact for escalated vendor inquiries, payment issues, discrepancies, and dispute resolution.
• Manage vendor onboarding, maintenance, and documentation, including W‑9 collection and vendor record validation.
• Monitor AP aging, payment schedules, and cash requirements to support effective cash management.
• Support month‑end and year‑end close activities, including accruals, journal entries, account analysis, reconciliations, and financial reporting.
• Manage annual IRS Form 1099 reporting and filing, including vendor eligibility validation and timely distribution of required forms.
• Develop AP performance metrics with the Director, Finance and provide timely reporting on invoice processing, vendor onboarding, payment accuracy, service levels, and other relevant measures.
• Responsible for all accounts payable‑related balance sheet accounts
• Review journal entries and account reconciliations related to Accounts Payable
• Prepare and review monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related balance sheet accounts
• Suppor…