Associate, Guidelines and Statements

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Associate, Guidelines and Statements

The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image‑guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting, and competitive medical specialties today.

SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists, and clinical professionals. SIR is also comprised of SIR’s 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $12.6 million, and assets of nearly $17 million.

The Guidelines and Statements Associate will support the Guidelines and Statements department and division and will have an integral and centralized role in supporting the daily operational and administrative responsibilities and functions of the department.

To perform this job successfully, each essential duty and responsibility must be performed satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.

• Support Guidelines and Statements department as needed and directed by the Manager of Clinical Guidelines and Statements
• Support Guidelines and Statements meetings, including expert panel and committee meetings and coordinate materials and resources
• Coordinate and assist with meeting logistics, including scheduling meetings, sending reminders, drafting agendas, leading calls, taking attendance, and minutes as needed
• In conjunction with the Guidelines and Statements Manager, organize and facilitate the formation of guideline panels and writing groups by distributing, collecting, reviewing, and tracking pertinent documents including but not limited to writing group invitation forms, conflict of interest disclosure forms, and memoranda of understanding
• Assist with soliciting volunteers for document development
• Track and coordinate the open call for topics, including enforcing submission processes, overseeing the review of submissions for completeness/accuracy and providing guidance to submitters as needed
• Facilitate drafting periods for internal and external guidance documents, including sending out email notifications, collecting and merging comment forms, preparing them for review, and submission
• Facilitate the review, endorsement, and submission process of department documents
• Coordinate and track the progress of both internal guidelines and statements documents and external collaborations
• Create, manage, and collate results from surveys for projects including but not limited to annual open call for topics, writing group and guideline panel recommendation voting
• Create, format and distribute department updates (newsletter content, website updates, social media content, etc.) and other pertinent committee communications
• Maintain Guidelines and Statements webpages and mobile application to ensure content is updated and accurate
• Respond to and route inquiries and feedback from volunteers, membership, external associations and the general public

• Collaborate and liaise with other departments and organizations as needed to fulfill duties
• Prepare documents, slides, presentations, and other support for various meetings as needed
• Participate in occasional evening virtual meetings and/or webinars
• Perform other duties as assigned

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint required), Google Docs, Survey Monkey, Zoom, and meeting scheduling tools
• Excellent written and oral communication skills
• Ability to thrive within a team and collaborate both internally and externally
• Exemplary project management skills (ability to prioritize and be attentive to deadlines)
• Superior organizational skills and strong attention to detail
• Abi…