Executive Administrative Assistant; Administration Generalist

Position: Executive Administrative Assistant (Administration Generalist 3) 26221

Join to apply for the Executive Administrative Assistant (Administration Generalist
3) 26221 role at Mission Technologies, a division of HII

Overview

The Mission Technologies Information Technology (MT IT) department seeks a highly organized and self‑motivated Executive Administrative Assistant to provide comprehensive support to senior IT leadership. The role ensures smooth operation of key IT functions, including onboarding, access management, equipment processing, and event coordination.

Responsibilities

• Coordinate CIO and MT IT leadership calendars, schedule meetings, prepare agendas, and take minutes.
• Arrange travel and process expense reports for the CIO and IT leadership team.
• Ensure effective communication of directives to the MT IT team.
• Work with SMEs to draft, route, and distribute IT communications requests.
• Support department events (vendor, all‑hands, team offsites).
• Enter purchase requisitions, ensuring accuracy and compliance with company policies.
• Review invoices, apply proper GL coding, and route for approvals (Accounts Payable).
• Coordinate onboarding for new MT IT hires, setting up systems access and equipment.
• Manage visitor and guest building access, ensuring security protocols.
• Order office supplies and equipment for departmental functions.
• Support Verizon Wireless Portal for device requests (mobile, desktop, hotspots, tablets).
• Maintain records and comply with retention policies.
• Coordinate and support MT IT policy and process documentation development and review cycles.
• Support development of leadership team presentations.
• Assist with various administrative tasks as needed (Ad Hoc Assignments).

Qualifications

• 6 years relevant experience with Bachelor’s in a related field; 4 years relevant experience with Master’s; or High School Diploma or equivalent with 10 years relevant experience.
• Proficiency with MS Office Tool Suite.
• Excellent writing skills and ability to translate technical jargon into user‑friendly communications.

Preferred Requirements

• Familiarity with CostPoint Purchase Requisition s and Expense Report.

Physical Requirements

Minor lifting and carrying of boxes of records or equipment.

Benefits

Competitive benefits including medical, dental, vision plan choices; wellness resources; employee assistance programs; 401(k) savings plan; life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; early childhood and post‑secondary education scholarships.

Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople, AI/ML experts, engineers, technologists, scientists, logistics experts, and business administration professionals. HII is a values and ethics‑driven organization that puts people’s safety and well‑being first. Competitive benefits and educational and training programs support continual career growth at every stage.

Equal

Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Reasonable Accommodation

If you need a reasonable accommodation for any part of the employment process, please email or call .

Anticipated Salary Range

$78,906.00 - $90,000.00

Other Information

United States – Washington, DC. Security clearance:
Ability to Obtain.

Employment type:

Full time, Salaried, Exempt. Level of experience:
Mid.

Requisition Number: 26221.

Travel required:

0 – 10%.

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