ICAP Program Coordinator

• Fairfax, VA
• Classified Staff
• Opening on:
  Oct 6 2026

Department: Office Rsrch Innov and Econ Impact

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Remote Eligible; must reside in the state of Virginia

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Anticipated salary range $58,000-$62,000; commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

The Virginia SBDC is an organization of 25 local Small Business Development Center offices across Virginia providing professional business counseling, training, and business resources to help grow and strengthen Virginia businesses.

The Innovation Commercialization Assistance Program (ICAP) is focused on helping Virginia-based technology and innovation-driven startups on their path to success. ICAP works with technology startups to provide support along their entire journey towards scaling-from the early idea stage, all the way through working on Series A level of funding and beyond. This is accomplished through experiential learning programs and one-on-one advising with a team of experienced entrepreneurs and intrapreneurs.

These services are offered at no cost and all advising is confidential.

The ICAP Program Coordinator provides overall support and coordination for ICAP programming and operations, including course offerings and other events, check-in calls, and specialized advising sessions, as well as on-going program promotion. Duties include client coordination, program coordination, marketing and social media, and event planning and management.

Client Coordination:

• Recruits and intakes new clients: manages all administrative aspects of the application process for all program applicants, placement into bi-monthly cohorts, including facilitating ICAP mentor introductions;
• Assists with the identification and recruitment of program participants. Recruitment is done through the program website, social media, in person events, and external program referrals;
• Tracks client data: collects, tracks, and prepares reports on client impact data;
• Tracks ICAP mentor activity: tracks and prepares reports regarding advising hours provided by ICAP mentors and other mentor activities; and
• Performs data entry to update client coordination activities and outcomes in a central management system, as well as an internal tracking spreadsheet.

Program Coordination:

• Assists the Director of ICAP with new and ongoing operations. This includes coordinating participant monthly calls, setting up cohorts throughout the year, and one-on-one communications as needed, etc.;
• Responsible for the project management and coordination of multiple ICAP programmatic offerings, including the ICAP Lean Startup course, administrative and communications management with a team of 15+ ICAP mentors, virtual and in-person event logistics, and on-going program promotion;
• Manages programmatic experience of ICAP clients, ensuring program communication, expectations, deadlines, and next steps are clear, understood, and continually improving;
• Supports the Director of ICAP in administering technical assistance, outreach, communication, document review, and reporting to partners and funding sources;
• Generates reports: updates client profile data, manages required document filings, and other administrative duties. Reports include monthly program activity and end of year client success stories and outcomes;
• Creates and deploys surveys: reviews and revises impact and event participant surveys to assess, manage, and improve the experience of ICAP…