Senior Fiscal Specialist

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category:Classified Staff

Job Type:Full-Time

Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:Hybrid Eligible

Sponsorship Eligibility:Not eligible for visa sponsorship

Pay Band:03

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

Motor Vehicle Records Check: Yes

Employees in this position are required to operate university vehicles in accordance with George Mason University Vehicle Use Policy 1411. Applicants must possess and maintain an active, valid driver’s license that satisfies university requirements. Final candidates are subject to a Motor Vehicle Report (MVR) review, and successful completion of the review is a condition of employment.

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government.

Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.

Learn more at business.gmu.edu.

The Senior Fiscal Specialist supports the financial and procurement operations of the College of Business and provides administrative support to the Director, Fiscal Management in the college. Reconciling financial transactions and providing administrative support for grants and internal financial reporting. Submitting scholarship awards for the college. The Senior Fiscal Specialist ensures compliance with university policies and serves as a key point of contact for procurement-related inquiries, contributing to the efficient and accurate financial management of the college.

• Supports administration of the Financial Control system, requiring integration and utilization of data through systems like eVA and Chartwells, or the generation of hard-copy documentation for required and assigned goods and services;
• Processes requests and travel authorizations through Mason Finance Gateway;
• Screens incoming requests via eVA, the Travel Request system, or hard copy documents, then records them in the document log;
• Generates vouchers for payment of authorized expenditures from University Foundation;
• Processes credit card purchases when authorized;
• Processes scholarship awards to the Financial Aid Office and University Foundation;
• Serves as customer service representative in the Dean's Office for all procurement and related inquiries from college personnel; and
• Serves as initial point of contact in the Dean’s Office for eVA, Purchasing, and Travel Offices.

• Collaborates with the Procurement team to support reporting and general office administration functions as needed.
• Prepares travel and procurement documents for the Budget team;
• Copies, logs, scans, and electronically files all procurement documents; and
• Creates and maintains electronic procurement related files, maintains required hard copy vendor files, and all credit card documentation in a…