Park Operations Office Manager; Admin Asst IV

Job Announcement

Join the Park Authority and our nationally recognized team of professionals! This position will work as a part of one of the most highly regarded park systems in the country. With more than 25,000 acres of parkland, nine REC Centers, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level.

Under minimal supervision assists in the day to-day operations of services offered in the Park Operations branch. Primary point of contact for Park Operations maintenance phone line and email. Responds directly to a high volume of customer inquiries and customers over the telephone and by email. Assists in the divisions hiring, interviewing, and onboarding processes. Communicates daily with Park Authority staff to research and resolve inquiries and maintenance requests.

Manages or coordinates branch programs such as agency motor pool, Adopt-A-Field, Vegetative Planting Requests, etc. Enters, validates, and updates asset information management system. Manages the Park Operations office. Successful applicants will be self-motivated, very organized, and have excellent interpersonal communication skills to mitigate user concerns and promote agency services.

Note:

The assigned functional areas for this position include general administration, public information, communications, parks and recreation, office management, and/or customer service. Position reports to 12055 Government Center Pkwy, Fairfax, VA 22035 3 Days a week, teleworks 2 days a week.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties Recommends changes to agency/work unit administrative policies, procedures and methods;
Uses existing spreadsheets and databases to interpret and organize resource information;
Provides customized reports to analysts or others in the unit.

Fiscal Administration Reviews and reconciles status reports.

Accounting Resolves problems by performing qualitative review of individual cases;

Purchasing Researches and recommends equipment/vendors and prices;
Determines substitutes for supplies and low value equipment;
Verifies the accuracy of and updates the department equipment and/or fixed asset inventory;

Scheduling & Coordinating for others Makes complex scheduling arrangements involving multiple parties, including informing all relevant parties;
Independently makes and cancels meetings depending on the subject and attendees;
Determines what confidential information can be disseminated and to whom;
Arranges for special room or equipment needs and/or multiple locations & individuals;

Communication Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the executive/work unit head's review and signature;
Coordinates data collection and provides information to others including executive/work unit head;
Explains policies of the functional area (e.g., purchasing, travel, and leave).

Office Management Performs/supervises several administrative functions (e.g., records management, reception);
Analyzes short-term administrative needs of the unit (e.g., status of supplies and equipment, determining if work order is needed);
Notifies relevant individuals of work progress and inquires as to its status.

General Administrative Develops filing systems (paper and/or electronic);
Develops internal mailing processes and procedures;
Prepares non-routine responses to correspondence;

Receptionist/Public Contact Oversees or…