Committee Engagement Specialist

Req : RQ229821

Type of Requisition: Regular

Clearance Level Must Be Able to Obtain: None

Public Trust/Other

Required:

NACI (T1)

Job Family: Safety Operations

Skills:

Accurate Reporting,Collaboration,Policy Compliance

Experience:

5 + years of related experience

Job Description:

The Committee Engagement Specialist is responsible for the day-to-day management and facilitation of Safety and Compliance Committee(s) operations, with a primary focus on maintaining accurate and up-to-date committee rosters, maintaining thorough record-keeping, and coordinating effectively with internal and external stakeholders. This role supports the integrity of committee activities by tracking and managing member appointments, overseeing onboarding processes, maintaining conflict-of-interest (COI) records, and ensuring alignment with OPTN governance and HRSA oversight requirements.

Reporting to the Director of Membership or the designated supervisor, this position maintains the accuracy of committee rosters, tracks member training completion, maintains detailed records to support compliance with governance and oversight standards, and facilitates the availability of resources to support committee functions. The Committee Engagement Specialist must excel in data management, attention to detail, and collaboration with stakeholders to ensure the seamless execution of membership processes.

• Maintain accurate, current, and transparent records of Safety and Compliance Committee(s) membership, including member roles, appointment timelines, affiliations, contact information, and training status.
• Execute the appointment and onboarding process for new committee members, ensuring timely assignment of roles and subcommittee responsibilities.
• Track annual orientation and training status for all committee members to ensure compliance with governance requirements.
• Develop and maintain a Conflict of Interest (COI) tracking log, monitoring and addressing potential conflicts for committee members and participants.
• Collaborate with HRSA, OPTN contractors, and internal teams to ensure alignment and continuity of committee operations.

• Facilitate the execution of the Appointment and Roster Draft Plan by adhering to SOPs for:
• Monitoring and updating committee membership rosters.
• Coordinating with contractors and stakeholders to support committee operations.
• Submitting updated rosters and related documentation within specified time frames.
• Maintaining detailed records of processes, authority boundaries, and roles in committee-related activities.
• Support updates to SOPs based on internal feedback or COR requests, ensuring alignment with organizational and governance standards.

• Facilitate the availability and access to a pool of HRSA-approved Subject Matter Experts (SMEs) with specialized knowledge in areas such as patient safety, risk management, healthcare analytics, transplant medicine, and quality assurance.
• Implement procedures for selecting, maintaining, and rapidly deploying SMEs to support site visits, incident reviews, or other committee functions.
• Track and document SME involvement, including expertise type, hours used, request sources, and outputs delivered.
• Collaborate with stakeholders to address ad hoc expertise requests, ensuring timely and accurate responses.

• Provide ongoing access to committee records, data, trackers, dashboards, and SOP documentation to the COR and relevant stakeholders.
• Ensure transparent and accurate reporting of committee membership activities, including rosters, training status updates, and COI logs.
• Submit reports and deliverables in formats…