Assistant AD, Business and Financial Reporting

Assistant AD, Business and Financial Reporting About the Department:

George Mason Athletics unites communities by developing champions with a mission to inspire and transform lives through the power of sports. Mason Athletics serves 500 student‑athletes in 22 NCAA Division I sports. We are a proud member of the Atlantic 10 Conference with over 20 Conference Championships, NCAA Championships in Women’s Soccer and Men’s Indoor Track, an NCAA Final Four appearance with Men’s Basketball, and over 30 individual National Champions.

We are student‑focused, education‑centered, and committed to providing transformational experiences for our student‑athletes and staff. Our five priorities are Student‑Athlete Experience, Competition, Resources, Storytelling & Engagement, and Championship Culture.

The Assistant AD, Business and Financial Reporting manages the day‑to‑day operations of the Athletic Department Business Office. This position maintains daily oversight of the Athletic Department’s financial reporting, budgeting, accounts payable/receivable, and procurement functions. This position also reviews/approves select expenditures and maintains/supports an environment that emphasizes and prioritizes adherence to a strong internal control framework. Specifically, the Assistant Athletic Director, Business and Financial Reporting works in conjunction with the Deputy AD, Finance & Business Strategy / CFO to ensure that the Athletic Department’s financial reporting requirements are met.

The position oversees the completion of mandated and ad hoc financial reports/analyses (i.e., Federal EADA Report and NCAA AUP Report). Since this position is responsible for overseeing the financial reporting process, the position serves as the primary liaison to the Athletic Department’s internal and external auditors on most business‑related matters. Additionally, the Asst. AD, Business and Financial Reporting supports the development of the Athletic Department’s annual budget.

• Works in conjunction with the Deputy AD, Finance & Business Strategy to complete mandated and ad hoc Athletic Department financial reports. Examples of required reports include the Federal EADA Report, NCAA/AUP Report, NCAA Report on Uses, and Private Business Use Questionnaire; and
• Prepares a variety of other reports and analyses that may be requested by management in accordance with established standards and in a manner that addresses the needs/requirements of the end‑user(s).

• Oversees monthly reconciliation reporting (organizational and bank) and internal control testing;
• Performs systematic reviews of Banner financial activity to verify that all charges and credits are accurate and appropriate, usually comparing to source documentation to confirm the accuracy of postings and identify expected transactions that have not yet occurred; and
• Supports ARMICS process, including transaction assessment and testing on an ongoing basis. ARMICS mandates the use of internal control standards and best practices that directly support the Commonwealth’s vision and long‑term objectives.

• Works with each sport and support unit to review needs and assess priorities based on available funding;
• Throughout the year, tracks the Athletic Department’s budget performance by regularly monitoring the existing budget dashboard, preparing monthly budget vs. actual status updates, and formulating year‑end projections that can be utilized for decision‑making and planning purposes. The budget process involves an extensive review of the previous year’s financial results as well as consideration of university/department‑wide goals; and
• Throughout the year, monitors how actual revenues and expenses compare with what was budgeted. If actual revenues or expenses deviate from budgeted amounts, the Assistant AD investigates the variances and works with the Deputy AD to determine appropriate follow‑up action.

• Reviews/approves select expenditure documents (i.e., expense reports, JVs, eVA orders, transfers, and wires etc.) and maintains/supports an…