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Youth Administrative Assistant

Job in Fairfield, Solano County, California, 94533, USA
Listing for: CORE Community Services
Full Time position
Listed on 2026-01-05
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below

Job Category:
Community Services and Development,Other

CORE Community Services Ltd. is a not for profit organisation serving South West Sydney for over 40 years. We provide a wide range of services, activities and programs across 5 Services – Children's Services, Youth Services, Multicultural Communities, Aged and Disability Care (ADC) and Community Engagement.. Our mission is to provide tailored diverse client centric services and opportunities that support and empower vulnerable communities to thrive, resulting in the best outcomes for all individuals.

Job Description

The primary role is to work closely with the Youth Service Manager and Senior managers in the Youth Service to support them by performing a variety of administrative, clerical and office duties.

The Administration Assistant’s primary role is to support the Senior Management team by performing a variety and range from routine to complex administrative, clerical and office duties, including oral and written communications, business contacts, calendar, meetings, travel and special projects. The Administration Assistant receives direction from the Service Manager, and interacts with other team members, CORE services, and officials from regulatory and other third-party institutions

It is expected that the role will balance multiple tasks simultaneously, while providing a high level of customer service. Critical to this role are exceptional interpersonal, communication and time management skills, along with good knowledge of Microsoft office packages and the flexibility to support the team.

Desired Skills and Experience

APPLICANTS ARE ENCOURAGED TO APPLY BY:

  • Providing your resume and
  • Write an application letter outlining your ability to meet the selection criteria. This should then complement the resume that is submitted with your application.
Selection Criteria
  • Delivers broad variety of administrative tasks on behalf of the Senior Youth Management Team:
    Diary management;
    Email prioritisation and complete minor tasks;
    Coordinate due dates of all internal and external reports, including ensuring compliance by managers;
    Assist with monthly internal reporting;
    Preparation of correspondence.
  • Provide a high level of customer service. This includes providing information to the community as well as ensuring a professional relationship with our funding bodies, clients, other services providers and internal staff.
  • Provide general administration and reception duties which include: take and relay messages/queries to the most appropriate staff member, update records, Credit card reconciliation, Minute taking and preparation of agenda’s, Purchase of office supplies and program resources, Financial transactions including purchases, payment, receipts, and other transaction details, Food ordering, Archiving, Support repairs and maintenance, Collection of relevant statistics for each Youth Program.
  • Provide administrative support and help coordinate community events and projects.
  • Develop, implement and maintain service files & documentation.
  • Assist in the development of promotional material through different mediums. This includes a youth-based newsletter, program brochures and flyers.
  • Liaise with other CORE program areas as required. This includes the Operations Team, Marketing and People and Culture, Finance.
  • Organize staff training as directed by management.
  • Maintain fleet cars, including maintenance and cleanliness, car supplies, car bookings and ensure staff have DL when using the vehicle.
  • Maintain registers of staff training, key documents First Aid etc.
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