Health Sciences Department Coordinator, Egan School of Nursing & Health Studies

Job Description:

DIVISION: Academic Division

SCHOOL: Egan School of Nursing & Health Studies

GENERAL DESCRIPTION: The Health Sciences Department Coordinator serves as the operational owner for Egan’s Department of Health Sciences, accountable for the academic operations, program data, experiential placement planning, Workday data management and reporting, and governance support that sustain the Department’s programs. Reporting to the Associate Dean for Academic Affairs, with a coordinating relationship with the Chair of the Department of Health Sciences, the primary responsibilities of the position include maintaining the program data and documentation required for programmatic accreditation and institutional reporting, forecasting and tracking experiential placement demand against secured capacity, managing fieldwork and partner relationships, and serving as the operational liaison to central University offices across the Fairfield and Austin campuses.

KNOWLEDGE & SKILLS NEEDED:

The Health Sciences Department Coordinator must:

• Have a minimum of a bachelor’s degree in Public Health, Nutrition, or a related field.

• Have a minimum of five years of progressively responsible administrative or operational experience, preferably in higher education or health professions education.

• Have demonstrated proficiency with data reporting and integrated enterprise systems (Workday or equivalent).

• Have experience supporting programmatic accreditation or experiential placement.

• Demonstrate strong interpersonal, communication, organizational, and analytical skills, with accuracy and confidentiality in record-keeping.

HEALTH SCIENCES DEPARTMENT COORDINATOR RESPONSIBILITIES:

The Health Sciences Department Coordinator responsibilities include, but are not limited to:

• Owns day-to-day academic operations for the Department of Health Sciences, including course scheduling, catalog administration, and syllabus template administration.

• Supports Program Directors with enrollment tracking, student records, and program-level reporting.

• Manage logistics for DrPH program residency

• Coordinates faculty operational records, including workload data, credentialing, and qualification documentation.

• Administer and maintain Workday processes related to student advising, including coordinating advisor assignments and support advisor-related updates.

• Serves as operational liaison for the department to central University offices, including the registrar, admissions, and institutional research, across the N. Benson, Austin, and Bellarmine campuses.

• Provide administrative and logistical support for in-person academic and student events, include the Academic Exploration Fair, graduation events, research symposia, and related programming

• Update and maintain program materials, including program factsheets, list of PH minors, electives, and other student-facing resources.

• Coordinate honor society processes, including ordering certificates, maintaining lists of eligible students, and supporting related student recognition activities.

• Supports faculty searches, with logistics management, travel planning, interview scheduling, and search committee communications.

• Serves as operational liaison for the department to central University offices, including the registrar, admissions, and institutional research, across the North Benson and Austin campuses.

• Maintains departmental records, distribution lists, and program documentation; onboards and directs work study students and temporary administrative personnel.

• Maintains program data on an ongoing cycle, including completion, credentialing, certification, and outcome data, supporting programmatic accreditation and institutional reporting.

• Assembles and maintains the documentation trail for accreditation review,…