Executive Assistant to Dean - School of Law

Search #: 499903
Work type: Full-time
Location: School of Law
Categories: Administrative Services

The Executive Assistant (Administrative Program Support
4) to the Dean serves as the principal administrative and operational support to the Dean of the University of Connecticut School of Law. The Executive Assistant manages a wide range of highly sensitive and complex administrative responsibilities, exercises independent judgment and discretion, and serves as a key liaison between the Dean and internal and external stakeholders. They manage the Dean’s calendar and meetings, coordinate the Dean’s travel, and draft and edit correspondence, event remarks, and other documents.

They also assist the Dean with confidential personnel matters. The Executive Assistant supports the Dean's leadership agenda and collaborates with staff, faculty, and administrators to contribute to the effective operation of the Dean's Office and the School of Law. The ideal candidate is responsive, self-motivated, takes initiative, and anticipates needs. They have exceptional organizational, communication, and project management skills. They can work independently to effectively manage competing priorities in a dynamic academic environment.

They exemplify the values of curiosity, civility, and integrity and will make a positive contribution to the School of Law’s culture of belonging through their interactions with others. This position reports to the Dean of the School of Law.

• Serve as the designated contact for the Dean to the University and other internal and external stakeholders.
• Manage confidential and sensitive information with the utmost discretion.
• Manage and coordinate the Dean's calendar, including meetings, events, and speaking engagements.
• Schedule meetings, prepare agendas, attend meetings, and take and distribute minutes as needed.
• Coordinate travel logistics and prepare travel-related documentation and expense reports.
• Process purchasing, reimbursements, and other financial transactions on behalf of the Dean and the Dean’s Office.
• Review, route, and respond to incoming correspondence and communications and relay important information to the Dean as needed.
• Draft, prepare, and edit correspondence and reports containing information that requires thorough knowledge of policies, procedures, and data sources.
• Work with key stakeholders to draft the Dean’s event remarks.
• Assist the Dean, administrators, and committee chairs in the law school’s process for Promotion, Tenure, and Reappointment (PTR) for faculty and staff.
• Assist the Dean, administrators, and committee chairs in the law school’s process for faculty and staff hiring as needed.
• Collect, compile, organize documents, and manage the submission process of faculty annual reports and related materials to the Dean and schedule faculty’s annual review meetings with the Dean.
• Work collaboratively with colleagues in the Dean’s Suite to draft, distribute, and process correspondence related to personnel matters as needed.
• Assist the Dean in cultivating donor and alumni relationships through correspondence and coordination of donor stewardship, receptions, and events.
• Lead, plan, and coordinate special projects, programs, and events assigned by the Dean.
• Maintain an organized filing system for accurate record-keeping.
• Review, develop, and implement administrative processes that improve efficiency and effectiveness within the Dean's Office.
• Stay abreast of changes to University policies and procedures and modify practices as necessary.
• Perform other related duties as assigned.

• Bachelor's degree and at least four years of executive administrative support experience.
• Excellent written,…