College of Business - Academic Department Assistant

College of Business - Academic Department Assistant

3135 Easton Turnpike, Fairfield, CT 06825, USA

Posted Friday, October 10, 2025 at 4:00 AM

As the second-largest Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs.

More than 10,000 students attend the University’s eight colleges and schools:
College of Arts & Sciences;
School of Communication, Media & the Arts;
School of Social Work;
School of Computer Science & Engineering;
College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si’ campus, stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities.

The Princeton Review includes SHU in its Best 390 Colleges: 2025 Edition, and Best Business Schools: 2024 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio, a Division I athletics program, and an impressive performing arts program that includes choir, band, dance, and theatre.(Use the "Apply for this Job" box below)..edu

Only applications submitted through the official Careers at SHU site will be accepted for employment consideration. If you are viewing this job advertisement through a different site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

The Academic Department Assistant provides administrative support to all assigned departments within the Welch College of Business and Technology (WCBT). This position reports to the Office Manager and works collaboratively with other WCBT staff members.

• Conduct Regular Departmental Tasks and Responsibilities
  • Coordinate daily operations for each assigned department(s)
  • Update and maintain accurate office files, records, lists and databases
  • Enter academic courses in DCU as guided by the department chair(s)
  • Assist with processing Payroll for assigned department(s) as needed
  • Maintain the departmental P-Card (company credit card) usage
  • Order departmental and faculty supplies using SHU eBuy
  • Assist in planning and executing special events for assigned department(s)
  • Order food for undergraduate and graduate events
  • Assist department chair(s) and program directors to update list of Majors
  • Maintain proficiency in university software such as Colleague, Pioneer Planner, Concur, etc.
  • Set up meetings as required, inviting all necessary parties to attend
• Provide administrative support to chair in assigned departments
  • On-board new adjunct faculty
  • Assist faculty with expense vouchers and travel reimbursement using Concur
  • Schedule appointments and reserve rooms as requested by the department chair(s)
  • Provide link to faculty to upload door schedules & syllabi at the start of the academic year
  • Take meeting minutes for department meetings & faculty assemblies
  • Submit MOP request as needed by faculty
  • Assist department Chair(s) and program directors in writing emails to students and parents
  • Liaison for the SHU bookstore and publishers to manage textbook requirements each semester
  • Distribute departmental mail, ship out packages for faculty
  • Coordinate…