Advancement Services Data Specialist

## Advancement Services Data Specialist Apply:
Fairfield, CT:
Full time:
Posted Yesterday:
JR0003614
*
* Job Description:

**** Department:
** Advancement Strategic Operations - Advancement Technology & Information Services
*
* Reports To:

** Senior Director, Advancement Technology & Information Services
** Collaborative Supervision:
** Associate Director, Advancement Technology & Information Services
** Additional Collaboration With:
** Assistant Director, Advancement Technology & Information Services Director, Advancement Prospect Research & Management Director, Advancement Financial Services Director, Advancement Stewardship & Constituent Relations
** POSITION SUMMARY
** The Advancement Services Data Specialist is a member of a 50+ member Advancement team that builds relationships and inspires philanthropy that advances Fairfield University’s mission and ambitions. The role directly supports and will enhance the input (manual and import entry), maintenance, accuracy, integrity, and completeness of data across multiple Advancement Services and divisional platforms. Through an analytical approach, the Specialist plays a key role in correcting database errors by exploring their source or cause, identifying patterns that may impact numerous data points or records, and helps develop the processes and controls to prevent those issues from recurring.

The Specialist will utilize numerous tools including batch-processing capabilities to improve efficiency and reduce manual data entry.  The Specialist will also provide administrative and scheduling support to the Associate Vice President of Advancement Strategic Operations and play a role in the budgeting and purchasing (requisitions, orders, expense activities, etc.) for the Advancement Services department.  This position is well suited for someone who is highly detail-oriented, naturally curious about how data moves through systems, enjoys solving problems, and is motivated to continuously improve processes.

The position reports directly to the Senior Director of Advancement Services.
** ESSENTIAL RESPONSIBILITIES
** Data Processing and Maintenance
· Develop a thorough understanding of Advancement systems, data structure, and relationships among records.
· Accurately enter and maintain constituent, biographical, relationship, and other data from various sources in accordance with established standards.
· Review source documentation for completeness and consistency before performing updates.
· Perform quality checks on completed work and maintain documentation of data changes and established processes.
· Serve as the primary liaison for document imaging and storage inclusive of scanning, indexing, uploading, testing, and training.

Data Quality and Analysis
· Identify and investigate inaccurate or duplicate data to determine the scope and source of issues.
· Recommend and implement corrections for individual records or batch cleanups.
· Apply sound judgment to determine if issues require isolated corrections or broader process interventions.

Data Imports and Process Improvement
· Utilize query, import, and other tools to replace manual entry and improve workflow efficiency.
· Prepare, validate, and reconcile data files for import to ensure adherence to standards.
· Develop and maintain documentation for recurring data processes and process improvements.
· Identify opportunities to improve workflows, reduce manual efforts, and increase data accuracy.
· Collaborate with colleagues to implement process improvements while maintaining appropriate controls.

Operational Support, Budget, Purchasing, and Expense Administration
· Provide general administrative and operational support to the Associate Vice President of Advancement Strategic Operations on projects and priorities as…