Staffing Coordinator, Administrative​/Clerical

The Staffing Coordinator serves as a core member of the Staffing Operations team, responsible for executing daily scheduling logistics and supporting workforce coordination across multiple facilities. Working under the direction of the VP, Staffing Coordination, this role ensures consistent staffing coverage, efficient allocation of respiratory therapists, and seamless communication between clinical teams and leadership.

This position plays a critical role in maintaining operational continuity in a 24/7 healthcare environment. The ideal candidate is highly organized, responsive, and capable of managing real-time staffing challenges while maintaining accuracy and professionalism. This role also emphasizes proactive relationship-building with clinical staff to enhance scheduling effectiveness, improve engagement, and support long-term workforce stability.

• Execute daily scheduling operations for mobile respiratory therapists and ventilator units across assigned facilities
• Manage call-outs, open shifts, and last-minute coverage needs to ensure uninterrupted service delivery
• Align staff assignments based on clinical competency, availability, and facility-specific requirements
• Assist in building and maintaining six-week schedules in coordination with leadership

• Serve as a primary point of contact for scheduling-related inquiries, changes, and urgent needs
• Communicate assignments, updates, and expectations clearly to respiratory staff
• Prepare staff for multi-facility assignments and reinforce scheduling policies and expectations
• Proactively develop and maintain strong relationships with respiratory staff to understand individual strengths, preferences, and reliability
• Leverage these relationships to optimize staffing decisions, improve shift coverage, and reduce call-outs
• Foster a fair, consistent, and transparent scheduling approach that supports staff engagement and retention
• Escalate complex staffing challenges to the VP, Staffing Coordination as appropriate

• Maintain accurate and real-time scheduling data within systems (e.g., Skedulo/Salesforce or equivalent)
• Track staff availability, credentials, preferences, and compliance requirements
• Document staffing activity including shift coverage, PTO, and vacancy trends
• Generate routine reports on staffing coverage, gaps, and operational performance

• Collaborate with HR on onboarding logistics, including orientation scheduling and credential tracking
• Coordinate with regional managers and facility leadership to align staffing needs
• Support internal initiatives related to scheduling optimization, workforce planning, and process improvement

• Maintain organized records of staffing operations, certifications, and compliance documentation
• Assist with scheduling-related meetings, communications, and workflow coordination
• Support broader staffing operations initiatives as directed by leadership

• Maintain high shift fill rates and minimize open coverage gaps
• Reduce call-outs and last-minute coverage issues through proactive staff engagement
• Ensure accuracy and timeliness of scheduling data and reporting
• Demonstrate strong responsiveness to staff and facility needs
• Contribute to improved staff satisfaction and retention through effective scheduling practices

• Two years of healthcare staffing experience required
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced, real-time environment
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Outlook, Word) and scheduling…