Purchasing Assistant

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Full Time Professional Fairfield, OH, US

We're looking for talented individuals to join our team! Join INNOMARK and become a part of developing, producing, and delivering impactful Visual Marketing solutions for 100+ well-known brands and retailers. INNOMARK delivers Visual Marketing solutions that attract attention, engage shoppers, and convert sales. Our mission is to create retail experiences that connect brands and consumers through effective visual communication. In-house design, engineering, printing, manufacturing, and fulfillment guarantee excellence from concept to completion.

Visit  to learn more about our work, history, and culture.

Job Summary

Responsible for coordinating purchasing activities, sourcing materials and supplies, processing purchase orders, and managing order-related inquiries. Oversees the purchasing process from initial request through final delivery, ensuring orders are accurate, cost-effective, delivered on time, and meet established quality and customer specifications. Maintains accurate purchasing and inventory records while collaborating with vendors and internal departments to support efficient operations.

Duties and Responsibilities

• Receive, review, and process purchase requests from internal departments.
• Prepare and issue purchase orders, ensuring accuracy and compliance with purchasing requirements.
• Respond to inquiries and resolve issues related to orders, merchandise, and deliveries.
• Track purchase orders from placement through shipment and final delivery.
• Monitor inventory levels and ensure adequate stock is available to meet operational needs.
• Order supplies, materials, and other necessary items based on inventory requirements and approved requests.
• Coordinate with vendors and suppliers to ensure orders are fulfilled accurately and delivered on schedule.
• Compare supplier pricing, product quality, and estimated delivery dates to identify the most cost-effective purchasing options.
• Verify that received shipments are undamaged, complete, and consistent with purchase orders and customer specifications.
• Match purchase orders with packing slips, invoices, and received shipments to ensure accuracy.
• Reconcile billed amounts against goods received and report discrepancies for resolution.
• Communicate order placement, shipment status, and delivery updates to the appropriate departments.
• Investigate shipment delays, identify the causes, and coordinate corrective actions with suppliers and carriers.
• Maintain accurate records of purchases, inventory transfers, pricing, deliveries, and stock levels.
• Monitor inventory control systems and update records to reflect purchases, receipts, and transfers.
• Prepare inventory transfer forms and coordinate the movement of materials between departments.
• Prioritize purchasing requests based on urgency, operational needs, and established procedures.
• Follow up on outstanding orders to ensure timely fulfillment and customer satisfaction.

Required Skills

• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to prioritize tasks effectively and coordinate responsibilities across multiple departments.
• Strong attention to detail and accuracy in purchase order processing, inventory management, and recordkeeping.
• Effective verbal and written communication skills, including the ability to communicate professionally with vendors and internal stakeholders.
• Ability to work effectively in a fast-paced environment and manage competing demands under pressure.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word, or comparable business software.
• Ability to maintain accurate inventory records and identify and resolve purchasing or shipment discrepancies.
• Strong customer service skills and a commitment to timely, accurate order fulfillment.

Education and Experience:

• High school diploma or equivalent
• Medical Insurance
• Vision Insurance
• 401(K) Matching
• 10 Paid Holidays Paid Time Off
• Flexible Spending Account

Innomark is an Equal Opportunity Employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran…