Administrative Assistant

Fit Recruiting | Fairhope, Alabama (On-site)

Schedule: Monday–Friday | 8:30 AM–4:30 PM

Employment Type: Full-Time

Start Date: Immediate

Fit Recruiting is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to join an established organization in Fairhope, Alabama.

This individual will play an essential role in supporting daily office operations, coordinating administrative activities, and ensuring the office runs smoothly and efficiently.

The ideal candidate is a proactive, resourceful professional who enjoys staying organized, communicates effectively, and can confidently manage multiple responsibilities. Strong Excel skills, excellent communication abilities, and exceptional organizational skills are essential for success in this role.

• Provide daily administrative and clerical support to management and staff.
• Coordinate conference registrations, travel arrangements, meetings, and events.
• Track deadlines, confirmations, receipts, and important documentation.
• Manage shipping requests and monitor deliveries.
• Order office supplies and maintain inventory.
• Assist with scheduling, correspondence, and recordkeeping.
• Provide administrative support to program staff and team members.
• Maintain confidentiality and handle sensitive information professionally.
• Assist with additional administrative projects as needed.

• Previous administrative or office support experience preferred.
• Strong proficiency in Microsoft Excel required.
• Proficiency in Microsoft Word, Outlook, and other office applications.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional, dependable, and customer-service-oriented.
• Self-motivated with the ability to work independently and collaboratively.
• High school diploma or equivalent required.
• $45,000–$48,000 annually, depending on experience
• Employer-provided employee health insurance
• Two weeks off at Christmas
• One week off for Thanksgiving
• Most other major holidays observed