Accounts Payable Specialist
Listed on 2025-12-19
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Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Payable Clerk, Accounts Receivable/ Collections
Job Title: Accounts Payable Specialist
Company:Construction
Location: Fairview, NJ
Job Summary: We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. The ideal candidate will be responsible for managing all aspects of our accounts payable process, ensuring accurate and timely payment to vendors, subcontractors, and suppliers. This role is crucial to maintaining strong financial records and supporting the smooth operation of our construction projects.
Key Responsibilities:
Process a high volume of invoices, ensuring accuracy, proper coding, and adherence to company policies and procedures.
Match purchase orders to invoices and verify goods/services received.
Prepare and process electronic transfers and checks.
Reconcile vendor statements, identify discrepancies, and resolve issues promptly.
Communicate effectively with vendors and internal departments to address billing inquiries and resolve payment-related concerns.
Maintain accurate and organized vendor files and payment records.
Assist with month-end closing activities, including accruals and reconciliations related to accounts payable.
Support financial audits by providing necessary documentation and information.
Ensure compliance with all relevant accounting standards and company financial policies.
Collaborate with project managers and other team members to ensure timely and accurate project costing.
Assist with other accounting and administrative tasks as needed to support the finance department.
Qualifications:
2+ yearsin an Accounts Payable role, preferably within the construction industry.
Strong understanding of basic accounting principles and accounts payable processes.
Proficiency in accounting software Sage 100 and Microsoft Excel preferred.
Excellent attention to detail and accuracy.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills, capable of building positive relationships with vendors and internal staff.
Ability to work independently and as part of a team.
High level of integrity and confidentiality.
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