Personal Assistant and Quality Administrator

Role Overview

An exciting opportunity for a Personal Assistant and Quality Administrator to support Forth Valley Quality. The role involves managing daily office functions and providing secretarial support to the Head of Efficiency, Improvement and Innovation.

• Day-to-day running of the Forth Valley Quality office.
• Provide secretarial support to the Head of Efficiency, Improvement and Innovation, including diary management.
• Act as the first point of contact for enquiries to the department, handling confidential matters.
• Take minutes and manage complex diary entries for meetings.
• Perform various administrative tasks, ensuring deadlines and actions are delivered despite interruptions.

• Excellent keyboard and minute‑taking skills.
• Previous experience as a personal secretary or administrator to Director/Senior Manager level.
• Advanced knowledge of Microsoft Office.
• Experience with complex diary management and minute taking.
• Prior experience within a similar or healthcare setting is advantageous.
• Successful completion of a Level 2 Disclosure Scotland check.

From 1 April 2026, full‑time hours will be reduced from 37 to 36 hours per week, with a proportional increase in hourly rate. Part‑time hours will be reduced proportionally.

NHS Forth Valley welcomes applications from all sections of society and is committed to offering interview arrangements for disabled people who meet the minimum criteria. Administrative adjustments may be provided at the Recruitment Office.

Wendy Nimmo, Interim Head of Efficiency Improvement & Innovation, wendy.nimmot
Rebecca Wallace – Senior Project Officer, rebecca.wallace4t