Office Specialist - CART

Position Summary

Churchill County is accepting applications for a full-time Office Specialist supporting the Churchill Area Regional Transportation (CART) program at the William N. Pennington Life Center.

• Demonstrates regular, reliable and punctual attendance.
• Performs specialized office support work requiring independent judgment, technical skills, and detailed knowledge of assigned activities.
• Uses a computer to develop and manage databases and spreadsheet files and to develop special report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Conducts specific projects related to the department or office assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or County staff that requires judgment and interpretation of policies, rules or procedures.
• Organizes, maintains and purges various departmental files.
• Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
• Contributes to the efficiency and effectiveness of the department’s service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Acts as receptionist (as needed) and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires judgment and interpretation of policies, rules and procedures.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

• High School diploma AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience.

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation as well as use of job‑ or department‑specific software.
• Business arithmetic.
• Applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

• Performing administrative support work in assigned areas/disciplines.
• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or department goals, objectives and activities.
• Establishing and maintaining effective work relationships with staff, coworkers, and the public.

• Nevada Notary Public certificate may be required.
• Nevada driver’s license may be required.

Mobility to work in a typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength and agility to lift…