Social Services Administrative Assistant

Program:

Social Services Department

Salary Grade:

GS - 6

Youth and Family Services Director

Salary Range:

$14.42 - $17.22

FLSA Status:

Exempt Non-Exempt Public Safety

Position Type:

Regular Full-Time

To provide administrative, clerical and reception services to the Social Services Department and programs.

• Greets visitors and clients, offers clerical support and acts as Office Manager to the Social Services Department.
• Maintains a high level of confidentiality regarding clients, Child Protective Team (CPT) programs and related agencies.
• Prepares grant or contract funding proposal applications and renewal applications with authorizing Council resolution and assures proposals are complete.
• Collects and reviews incoming requests for payments and requisitions for approval by the Social Services Director.
• Performs complex clerical procedures.
• Prepares purchase orders and/or check request payments relating to foster care, adult custodial care and other necessary payments.
• Prepares files for archiving as needed.
• Complete background checks of prospective Foster Parents.
• Act as the General Assistance representative as needed.
• Other job related duties as assigned by the supervisor.

• Must have an Associate’s degree and have three (3) years’ experience in office practices and procedures.
• Must be proficient in word-processing and data base management.
• Must demonstrate knowledge of basic accounting and/or bookkeeping principles.

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

• THIS POSITION REQUIRES COMPLIANCE WITH THE INDIAN CHILD PROTECTION and FAMILY VIOLENCE PREVENTION ACT PUBLIC LAW 101-630; 25 CODE of FEDERAL REGULATIONS PART 63 – INDIAN CHILD PROTECTION and FAMILY VIOLENCE PREVENTION; CRIME CONTROL ACT OF 1990, EMPLOYEE BACKGROUND CHECKS; and EXECUTIVE ORDER 12968, ADJUDICATIVE GUIDELINES AND THEREFORE MUST SUCCESSFULLY COMPLETE AN EXTENSIVE BACKGROUND CHECK BEFORE START EMPLOYMENT.
• This position requires that the candidate be a mandated reporter.
• Excellent communication skills, both verbal and written, with ability to work under team concept in positive manner with supervisor, coworkers, and community.
• Ability to operate computer and knowledge of standard office software applications; attention to detail and ability to meet deadline.
• Must be a self-starter and possess a knowledge of the purpose and scope of public welfare programs in particular the Bureau of Indian Affairs (BIA) and able to coordinate several programs simultaneously.

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference;Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies. Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference;Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer;The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference,…