Administrative Assistant

Applications are invited for the full-time position of Administrative Assistant for the Churchill County 3C Events Complex. This is a promotional opportunity. You must have strong organizational skills and the ability to handle a variety of tasks simultaneously, with frequent interruptions. Duties include processing and coding a large number of invoices for payment, preparing a variety of documents and correspondence, arranging and scheduling appointments and use of facilities, maintaining logs and program registrations, resolving customer problems and complaints, and overseeing events.

Occasional evening and/or weekend hours required.

This is not an entry-level position. The county is looking for applicants who have at least four years of experience performing administrative support work. The ideal candidate will have strong skills with technology, especially with Microsoft Excel and Word.

As a full-time, regular position, the person hired would be enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36.75% into PERS on the employee's behalf. In addition, the employee will not contribute to Social Security, resulting in an additional 6% in take-home pay. The county also pays 100% for employee-only medical, dental, vision and life insurance premiums.

An employee in this position will also receive full accruals of vacation leave (8 hours per month) and sick leave (10 hours per month), in addition to 8 hours of pay for 12 paid holidays.

Responsible for performing paraprofessional level administrative support to a department head and related supervisory and professional staff; may provide direction to office support staff.

This class is distinguished from other County office support classifications in that incumbents provide administrative services for a designated department head and related supervisory or professional staff. This class is distinguished from Office Supervisor in that the latter is responsible for supervision and oversight of administrative staff.

• Demonstrates regular, reliable and punctual attendance.
• Conducts administrative, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned.
• Balances cash drawer and makes deposits; verifies that payments are posted correctly; maintains and balances petty cash; replenishes as required.
• Attends to a variety of office administrative details, such as coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees.
• Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices.
• Compiles figures for the preparation of department budget; makes standard projections for payroll and other costs; may research capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents.
• Processes personnel and payroll forms; ensures that personnel-related forms and requests are in conformance with rules and regulations; conducts departmental orientations for new employees, as requested.
• Maintains accurate records and files related to the areas of assignment.
• Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Prepares and submits reports to various regulatory…