Executive Assistant to CEO

Executive Assistant to the CEO

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Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT
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HITT Contracting is seeking a highly organized and proactive Executive Assistant (EA) to support our Chief Executive Officer (CEO), Kim Roy. This is a fast‑paced, high‑visibility role requiring exceptional judgment and a strong service mindset. HITT was recently ranked #10 on ENR’s Top 400 General Contractors list, reflecting our national scale, strong reputation, and leadership across the construction industry. Kim has built her career at HITT, advancing through operations, pre‑construction, strategy, and executive leadership, and was recently named CEO of the Year by the Washington Business Journal.

As HITT continues to grow and prepares to transition into a new state‑of‑the‑art headquarters in West Falls Church in early 2027—a major current priority for Kim—the CEO’s office plays a vital role in supporting this next phase and representing the company’s vision for the future. The EA serves as a trusted partner who keeps the CEO prepared, informed, and focused by managing the essential details that enable high‑level leadership.

This includes expertly coordinating the CEO’s complex and evolving calendar, preparing high‑quality materials for internal and external engagements, managing travel logistics, and supporting the daily operations of the executive team.

Beyond administrative excellence, the EA helps create a warm, thoughtful, and memorable experience for all who engage with the CEO—including clients, subcontractors, industry partners, and HITT team members. This requires impeccable attention to detail, a refined sense of taste and design, and a strong appreciation for HITT’s brand, reputation, and relationship‑driven culture. Thoughtful touches, meaningful acknowledgments, and a hospitality‑minded approach ensure every interaction with the CEO reflects HITT’s values of quality, integrity, humility, and lasting relationships.

The ideal candidate is polished, adaptable, and highly service‑oriented, with exceptional judgment, strong communication skills, and pride in representing both the CEO and the HITT brand. This role requires someone who is consistently one step ahead, thrives in a fast‑paced environment, and finds fulfillment in supporting an executive whose work touches every part of the business. This position reports directly to the CEO and requires on‑site presence in Falls Church, VA.

• Manage the CEO’s complex and shifting calendar to ensure alignment with business priorities and leadership needs.
• Serve as the primary point of contact for scheduling requests and coordination on behalf of the CEO.
• Support consistency and standards across the full executive office (e.g., meeting request protocols, pre‑read requirements, and communication workflows).
• Partner closely with the Executive Assistant supporting HITT’s Co‑Presidents to ensure coordinated scheduling, aligned priorities, and seamless communication across executive leadership.
• Anticipate preparation needs and assemble briefing materials, agendas, pre‑reads, and talking points so the CEO is always well‑prepared.
• Track commitments, deadlines, and follow‑up items, ensuring timely action and clear communication with stakeholders.
• Exercise excellent judgment and handle all confidential information with the utmost discretion.

• Draft, edit, and prepare emails, talking points, meeting summaries, and internal communications that reflect the CEO’s voice and tone.
• Manage the flow of information to and from the CEO’s office to support effective decision‑making and leadership alignment.
• Prepare polished presentations and materials for internal meetings, client engagements, and external events.
• Ensure timely distribution of agendas, pre‑read materials, and follow‑up communications.

• Create…