Executive Personal Assistant

Job Description

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness.

The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently.

The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing.

Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support.

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves.

Calendar & Travel Management

• Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination
• Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips
• Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs
• Support the team in advance of meetings or social events with briefing notes, background research, and logistical details

Personal & Family Support

• Act as a trusted point of contact between the principal and their network
• Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays
• Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods
• Maintain frequent and clear communication to ensure alignment across all routines and responsibilities
• Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities

Household & Lifestyle Management

• Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects
• Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met
• Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services

Gifting & Social Relationship Management

• Curate thoughtful, high-quality gifts that reflect the recipient’s preferences, cultural considerations, and the principal’s brand image
• Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach
• Proactively manage the principal’s social network by tracking key relationships, milestones, and engagement opportunities
• Facilitate connections and follow-ups to strengthen both personal and professional relationships

Board Governance Support

• Assist in the coordination and scheduling of board meetings, committee meetings, and related events
• Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings
• Reco…