Sr. Administrative Assistant - and Human Services

Are you an organized, resourceful administrative professional who enjoys keeping operations running smoothly while supporting programs that make a difference in the community? The City of Falls Church is seeking a Senior Administrative Assistant to support our Housing and Human Services (HHS) Department. This is an opportunity to bring your administrative expertise, attention to detail, and problem-solving skills to meaningful public service.

In this key role, you will provide advanced administrative and operational support to the HHS Director and department staff. You will help coordinate daily operations, manage contracts and grants, monitor budgets, and maintain essential records and processes that support the department’s work. From coordinating across City departments to helping administer the Community Services Fund Grants Program, your contributions will help ensure the department operates efficiently and effectively.

• Keep Operations on Track:
  Coordinate office workflow, maintain records and filing systems, prepare reports and correspondence, and provide lead administrative support.
• Manage Contracts and Grants:
  Develop, monitor, and administer federal and local contracts and grants, including reviewing terms and recommending modifications.
• Support Budget and Fiscal Operations:
  Monitor departmental expenditures, assist with budget activities, and perform limited payroll functions.
• Coordinate Across Departments:
  Work closely with Human Resources, Finance, and the City Attorney’s Office to support departmental needs and resolve administrative matters.
• Handle Sensitive Information:
  Prepare and maintain confidential records and documents while exercising sound judgment and discretion.
• Contribute to Team Success:
  Coordinate work activities, support department programs, and help staff navigate complex administrative processes.

The ideal candidate is a proactive, detail-oriented professional who can balance competing priorities, exercise independent judgment, and communicate effectively with colleagues and community members. You bring strong organizational and analytical skills, sound discretion when handling confidential information, and the ability to identify problems and develop practical solutions.

You should also have:

• An associate degree in Office Technology, Business Administration, Human Resources
  - Retirement Programs, Compliance Administration, or a related field; or
• Three years of office and administrative experience in a municipal function; or
• An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Experience with Microsoft Office and other office-related software, strong writing skills, and familiarity with local government procedures are valuable for success in this position.

Bring your skills to a community-focused organization where effective administration helps support important housing and human services programs. You’ll have the opportunity to collaborate across departments, take ownership of essential operational functions, and contribute to the work that helps the City serve its residents.

$70,000 per year. The City offers a comprehensive benefits package including health insurance, dental insurance, pension plan, deferred compensation plan, flexible spending account, life and long-term disability insurance, paid holidays, vacation and sick leave, free parking, credit union membership, and more. See (Use the "Apply for this Job" box below). for additional information.

40 hours per week, Monday through…