Contracts Manager

Contracts Manager (Federal IT)

Department: Corporate

Function: Individual Contributor

Experience Level: Mid Level

Type of Employment: Full Time

The Contracts/Subcontracts Manager/Administrator establishes the highest-level contract strategy and drives implementation of strategic contract opportunities with the most significant impact to the company. This includes having experience with Federal Acquisition Regulation (FAR) and DFAR guidelines, contract/subcontract, procurement related expertise, and applying it to a variety of technology related services and products that flow through the company, while working closely with the internal team (Executive Management, Program Managers, Account Manager or Business Developer, Operations, Project Controller, etc.).

The Manager will manage and administer U.S. Federal government contracts/subcontracts, and provide guidance to senior leadership regarding contractual requirements, in accordance with the FAR/DFAR and other applicable federal regulations.

• Administer, issue, review, and execute contracts, subcontracts, teaming agreements, nondisclosure agreements, and consultant agreements.
• Evaluate contract and/or subcontract awards and modifications, identify risks, and provide recommendations for management approval.
• Coordinate with technical teams to communicate contractual obligations and new or changed requirements, including interpretation and communication of applicable contract requirements and regulations.
• Setup and maintain all contract information in the company systems.
• Advise management on changes, modifications, and regulations; and distribute contract/subcontract modifications to stakeholders.
• Manage GSA schedule, including submitting proposal and/or modification packages, updating schedule terms and conditions, maintaining current approved price list, and preparing for/participating in GSA schedule audits/reviews.
• Manage and execute contract and subcontract closeouts. Support development of proposals and business development activities as needed.
• Work with team members to support back‑office operations and program/project management needs as needed.
• Review proposal documents to ensure compliance with federal regulations, directives, laws, statutes, and contracting policies, as well as compliance with RFP/RFQ requirements (e.g., management approach, reps and certs, etc.).
• Business registrations and reporting:
  Assist with preparing and submitting accurate company registrations—including small‑business registrations, company representations and certifications—when due in a timely manner; attention to detail is key.
• Insurance administration:
  Assist with and prepare, review, and maintain list of recurring insurance policies (all benefits and policies; workers’ comp, general liability, business owners policy, etc.), validate accuracy of policy/rates, taking proactive steps to maximize cost savings.
• Keep management informed by reviewing and analyzing contract/subcontract terms and conditions, company insurance, cost analysis, summarizing information, and identifying trends as needed.
• Assure adherence to quality assurance policies, standards, and procedures; measure results against standards and make necessary adjustments.
• Administrative tasks to support goals assisting with ensuring that the company’s support activities are running smoothly and consistently.
• Complete operational requirements by scheduling and working with management and customers; following up on work results.
• Participate as needed in special company projects, as needed.

• Must be a U.S. citizen.
• 10 years of professional experience in all facets relative to federal contracts/subcontract management and administration.
• 5–7 years of knowledge and experience working with FAR/DFAR and other applicable federal guidelines and policies.
• Bachelor’s degree in business, or equivalent 10+ years of relevant experience.
• Membership with professional management associations (e.g., Contract Management Association) preferred.
• Administrative management, attention to detail, informing others, managing processes, developing standards, promoting process improvement.
• Leadersh…