Facilities Manager

• Pay or shift range: $105,000 USD to $125,000 USD
  The Marine Biological Laboratory (MBL) reserves the right to determine final compensation based on a comprehensive evaluation of market data, internal equity, and the candidate’s relevant experience and qualifications.

Reports to:

Assistant Director of Facilities & Services

JOB SUMMARY

Under direction of Assistant Director of Facilities & Services (F&S), manages the day‑to‑day operations of plant operations & maintenance (POM) activities for facilities department. Provides leadership and supervision to the POM team. Oversees daily management of building systems, mechanical, electrical, energy management and fire/life safety functional areas. Develops, recommends, and administers policies, procedures, and processes in support of departmental operations. Responds to inquiries and requests for service from internal departments and supervises technical trade staff.

Coordinates all work orders involving Preventative Maintenance Program and work requests to address facility needs of internal and external customers. Achieves F&S department and laboratory goals and objectives related to efficient and effective facilities maintenance and operation.

MAJOR DUTIES

1.Plans, organizes, maintains, and manages the operations and reliability of campus facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for maintenance work based on best practices, standards and codes. Coordinates efforts with other members of the F&S management staff to optimize resources, maximize efficiencies, and support campus needs.

2.Leads and directs team of trades and support personnel. Works with trades personnel to troubleshoot equipment or systems problems when needed. Works with the Asst Director to hire, evaluate, train, discipline and recommend dismissal of staff as necessary.

3.Oversees and coordinates the department’s automated work order system for facilities management, the Computer Maintenance Management System (CMMS). Develops and modifies preventative maintenance program, including updating preventative maintenance routines based on manufacturer’s maintenance schedules using facility asset inventory and bar/QR
-coding applications to integrate with the CMMS system. Reviews daily work orders via the Computer Maintenance Management System (CMMS) program and plans, schedules and assigns work orders to employees.

4.Participates in the development and implementation of training for POM trades staff to develop new technical skills necessary to maintain and operate campus facilities.

5.Inspects facilities for needed maintenance work or views work orders, complaints and other requests for services received from customers. Leads and inspects preventative maintenance work efforts and other work requests in terms of progress and completion and to ensure compliance of the unit’s activities to pertinent codes, regulations and guidelines.

6.Inspects work performed by service contractors for boiler, HVAC, plumbing, electrical, elevator, and other service contracts.

7.Coordinates the acquisition of supplies and materials to complete maintenance work activities via shop stock, warehouse, storeroom and/or local suppliers.

8.Develops, recommends, and administers policies, procedures, and processes in support of building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes; reviews and updates written maintenance SOPs, instructions and manuals.

9.Supports the Asst Director in administering procurement and fiscal management activities associated with building maintenance activities, which may include preparing RFIs, RFPs, etc for…