Office Administrator - Client Facing

Overview

We’re looking for a confident, highly organised front of house Office Administrator to be the first point of contact for our newly built R&D campus and the backbone of our office operations. If you thrive in a busy, customer facing environment and love keeping things running smoothly behind the scenes, this could be the perfect fit.

• Greet and assist visitors, clients, and colleagues in a warm, professional manner.
• Manage office supplies, meeting room bookings, and event logistics (including catering and setup for sales‑team visits).
• Coordinate with contractors, service providers, and internal teams to keep the site running smoothly.
• Handle incoming and outgoing mail, courier services, and general office correspondence.
• Support cross‑departmental administrative tasks such as filing, data entry, and light coordination.
• Act as a visible, positive brand ambassador for the site, reflecting our values in every interaction.

• Proven front‑of‑house or office administration experience, ideally in a customer‑facing environment such as reception, hospitality, or a busy office setting.
• Excellent communication skills and a warm, professional, confident manner.
• Strong organisational ability and a keen eye for detail; you’re comfortable managing multiple tasks and priorities.
• Ability to work independently and take ownership of your workload with minimal supervision.
• Good working knowledge of Excel, Word, and Microsoft Teams.
• A friendly, enthusiastic personality who enjoys working with people and takes pride in creating a welcoming, efficient environment.

• 37.5 hours per week (Mon–Thu 08:00–16:30, Fri 08:00–13:30), with some flexibility for ad‑hoc requirements.
• 27 days leave per year plus UK bank holidays.
• Pension scheme enrolment options.
• A supportive, collaborative team atmosphere where your contribution is valued.

We are an equal‑opportunity employer and welcome applications from candidates of all backgrounds, experiences, and identities. We are committed to building a diverse, inclusive workplace where everyone can thrive.

Sonia Whitlow is looking forward to receiving your application with salary and start date details by mail!

Apply now