Legal Assistant

Overview

Private Client Legal Assistant / Secretary — Fareham, Hampshire. Full-time, office based.

A fantastic opportunity has arisen to join the busy Private Client team at the Fareham office, providing essential secretarial and administrative support to enable the team to operate efficiently while maintaining excellent client service.

The successful candidate will provide comprehensive administrative and secretarial support to the Private Client department. This is a varied role involving client communication, diary management, document preparation, file administration, and supporting fee earners with the smooth running of legal matters.

Previous legal experience is beneficial but not essential; the firm is looking for someone with strong administration skills, excellent attention to detail, and a professional approach.

• Provide secretarial and administrative support to the Private Client team.
• Manage diaries, schedule appointments, and coordinate meetings.
• Handle new client enquiries and complete relevant compliance checks.
• Open, close, maintain, and archive client files.
• Prepare documents and correspondence using audio typing and dictation.
• Produce accurate legal documentation.
• Carry out general administrative duties to support the team.
• Answer telephone enquiries professionally and efficiently.
• Liaise with clients, colleagues, and third parties.
• Maintain confidentiality and provide excellent client care.

• Strong administration experience within a professional environment.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple tasks and prioritise workloads effectively.
• Professional communication skills when dealing with internal and external contacts.
• Excellent IT skills, including:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
• Ability to work under pressure and adapt to changing priorities.
• A proactive, flexible, and collaborative approach.
• Ability to work independently while contributing positively to a team.

• Previous experience within a legal environment.
• Experience supporting solicitors or professional services teams.
• Familiarity with legal compliance processes and file management systems.
• Experience with audio typing and digital dictation.

Applicants must have the right to work in the UK.

Candidates with strong administrative experience are encouraged to apply, even if they do not have previous legal experience.