Admin Officer; Corporate Services) South

Full Time, Part Time, Part Time/Job Share, Flexible Working

Vacancy Approach

External

Location

Fareham

Region

South Central, South East, South West

Closing Date

16-Sep-2026

Business Unit

NPS South Central Corporate Services (2021)

Post Type

Permanent

Other

Number of jobs available

1

Reserve List

12 Months

Job

21730

This is a divisional administrative role based in the PS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional PS Division.

The job holder works collaboratively with other team members to provide the whole range of administrative support services required. The job holder may be expected to support a number of teams/functions within the operational area and is expected to have sufficient knowledge of at least one other role to be able to offer support and cover during annual leave and sickness absence.

The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:

• Production of documents and reports using computer based systems.
• Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.

The job holder will be required to carry out the following responsibilities, activities and duties:

Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

• oAbsence management recording
• oVetting administration and co-ordination
• oAppraisal, reward and recognition recording
• oGift & Hospitality register updating
• oTraining administration
• oMaintaining up to date divisional organisational charts
• oHealth & Safety administrative support
• oChange requests processing
• oQuantum point of contact
• oAssisting with the design, development and maintenance of computerised and manual records
• to work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
• oAssisting with the production of core process maps which detail operational
• Probation processes as well as Corporate Support processes
• oProcessing and recording documents in relation to goods and services
• oAdministering room bookings, meetings and events
• oResponding to external and internal telephone enquiries and personal callers
• oHire Car Booking administration
• oGeneral Office Administration
• oCirculating Alert office notifications as required
• oTo use keyboard skills to produce and present documentation effectively
• oTo respond to correspondence and queries as required
• oTo record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
• oTo organise and store efficiently paper based information
• oTo deal with sensitive and confidential data in accordance with data protection requirements
• oTo work closely with Shared Services to ensure appropriate protocols and procedures are followed
• Providing information, feedback and advice
• Influencing and persuading
• Participate in meetings where appropriate
• Using appropriate skills, styles and approaches

• Manage own resources and professional development

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

• Changing and Improving
• Working Together
• Managing a Quality Service
• Delivering at Pace
• Experience of providing a wide range of business service support activities

• NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced
• IT
  
  Skills:
  
  Microsoft:
  Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)

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