Project Coordinator

Options Resourcing are recruiting on behalf of a well-established building services consultancy and contractor that delivers design, installation and commissioning solutions across a variety of sectors, with particular expertise in technically demanding environments. The business is also heavily involved in low-carbon engineering and renewable technologies, supporting clients in meeting sustainability and energy-efficiency objectives.

This is an excellent opportunity for a highly organised and proactive Project Coordinator to join a growing team. The role is predominantly administrative and will provide vital support to the project delivery function, ensuring that project documentation, communications and records are managed effectively throughout the project lifecycle.

Working closely with Project Managers, Engineers, subcontractors, suppliers and clients, you will help coordinate project information, maintain accurate records and contribute to the successful delivery of projects from inception through to completion.

Location: Hampshire office

• Maintain project documentation including handover records, progress updates, drawings, RFIs, technical submittals and project files.
• Manage document control procedures, ensuring accurate version control and distribution of information.
• Organise and maintain project records, correspondence, reports and meeting minutes.
• Track and follow up actions arising from project meetings.
• Coordinate internal and external project meetings.
• Assist Project Managers with programme updates, schedules and deliverable tracking.
• Utilise client and third‑party document management systems and project portals.
• Monitor key project deadlines, submissions and inspection schedules.
• Provide procurement administration support where required.
• Support subcontractor and supplier communications and maintain related records.
• Act as a central point of contact between project teams, suppliers and clients.
• Prepare and distribute project correspondence, reports and project updates.
• Handle incoming calls, emails and general office enquiries.
• Provide administrative assistance to health and safety processes when required.
• Assist in the preparation and collation of operation and maintenance manuals.
• Undertake general office administration duties including document preparation, printing and scanning.
• Provide administrative cover across departments during periods of absence.
• Support project teams in achieving key milestones and delivery deadlines.
• Continuously maintain accurate records and help improve administrative processes.

• Previous experience in an administrative, project coordination or construction support role.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Experience using document control or project management systems.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast‑paced environment.
• Strong written and verbal communication skills.
• Professional and confident approach when dealing with clients, suppliers and colleagues.
• Proactive and capable of seeing tasks through to completion.
• Able to work independently as well as part of a team.
• GCSEs (or equivalent) in English and Maths.

• Opportunity to work with an established and growing building services business.
• Exposure to a diverse range of construction and engineering projects.
• Involvement in sustainable and low‑carbon technologies.
• Supportive team environment with opportunities for professional development.