Accounts Payable Administrator

Position: Accounts Payable Administrator

Salary: £27,269 - £28,454 per annum DOE

Hours: 40/week MON-FRI 08:30-17:00

Location: Hybrid / Williams Central Support Offices, Fareham, PO16 8XB

Here at Williams, an independent trade‑only plumbing and heating merchant, we're looking for an Accounts Payable Administrator to join our Finance team in Fareham. This is a fantastic opportunity to play a key role in ensuring supplier invoices and payments are processed accurately and on time, while supporting the smooth running of our purchase ledger function. Working closely with suppliers, branches and colleagues across the business, you'll help maintain accurate financial records and deliver a high level of service.

• Matching invoices to purchase orders and goods received documentation, resolving discrepancies where needed.
• Managing supplier accounts and responding to supplier and colleague queries by phone and email.
• Managing the Goods Received Not Invoiced (GRNI) process and investigating aged balances.
• Supporting other areas of the Finance team, including Accounts Receivable, when required.
• Building positive relationships with branches, suppliers and colleagues across the business.
• Maintaining accurate records and completing any other reasonable duties as required.
• Assisting with bank reconciliations and investigating unreconciled transactions.
• Processing supplier invoices accurately and in line with company procedures.
• Identifying opportunities to improve processes, efficiency and accuracy.
• Supporting month‑end activities, reconciliations and financial controls.
• Reconciling supplier statements and resolving outstanding items.
• Preparing and processing supplier payment runs.

• Experienced in Accounts Payable, Purchase Ledger, Finance Administration or a similar role.
• A clear communicator who builds positive relationships with colleagues and suppliers.
• Committed to delivering high standards and continuously improving ways of working.
• Confident using Microsoft Excel, Microsoft Office and accounting or ERP systems.
• Experienced in reconciling accounts and investigating discrepancies.
• Knowledgeable in purchase ledger processes and financial controls.
• Organised and able to prioritise work effectively to meet deadlines.
• Comfortable working in a high‑volume transactional environment.
• Numerically strong with excellent attention to detail.
• Customer‑focused, professional and approachable.
• Able to work independently and as part of a team.
• Proactive, adaptable and solutions‑focused.

• 33 days annual leave, increasing with length of service.
• Training and development opportunities specific to you.
• Discounted shopping platform & gym membership.
• Private medical insurance for the whole family.
• 24/7 Employee Assistance Programme.
• Car leasing & cycle‑to‑work schemes.
• Company discount on our products.
• Contributory pension scheme.
• Life Assurance.