Accounting Supervisor

Under minimal supervision of the Accounting Manager, performs and directs various accounting functions as well as assisting in the development and implementation of related policies and procedures. Supervises work areas of payroll, cash receipts, purchasing documents, accounts payable, and accounts receivable. This position also assists with software system maintenance and coordinating the training in those modules for end-users.

The Accounting Supervisor is responsible for supervision of two Accounting Technicians and the Payroll Coordinator.

• Supervises the workflow of the Accounting Technicians to ensure accurate and timely processing of payroll, cash receipts, purchasing documents, accounts payable, and accounts receivable.
• Establishes and documents procedures and internal controls.
• Trains technicians on procedural changes and software upgrades.
• Troubleshoots procedural and/or software issues for technicians and departments.
• Supervises the workflow of the Payroll Coordinator to ensure accurate and timely processing of payroll.
• Serves as the backup to the Payroll Coordinator for processing the bi-weekly payroll.
• Reviews IRS required payroll reporting, including researching and interpreting current laws.
• Oversees the processing of purchasing documents and performs other duties.
• Reviews open purchase orders with Accounting Technicians and departments and closes purchase orders.
• Posts purchase order encumbrance activity and vendor invoices to the general ledger.
• Clears variances between the purchasing module and the general ledger.
• Reconciles general ledger encumbrances to purchase order balances for year end and audit reporting.
• Performs month end and year end closing of the purchasing module.
• Supervises accounts payable activities and performs other duties.
• Selects vendor invoices for payment and distributes Expenditure Approval List to Finance Committee.
• Reviews vendor credit balances.
• Enters void checks.
• Researches vendor issues, communicates with legal counsel and departments.
• Completes vendor credit applications.
• Performs IRS required reporting, which includes researching and interpreting current laws, reviewing payments made to vendors, processing 1099’s and W‑9 vendor setup.
• Performs accounts receivable activities in addition to supervisory role.
• Creates customer master records.
• Sets up automatic billings for departments based on agreements and/or correspondence.
• Enters customer charges.
• Approves adjustments to customers accounts.
• Sets up payment plans for past due customers.
• Prepares documents to send past due accounts to collections; monitors collection activity and researches customer’s questions.
• Reviews cash receipts entries for accuracy, general ledger coding and adherence to policy, posts to the general ledger and retrieves information for departments.
• Performs various file maintenance in the cash receipts, and accounts receivable financial modules utilized by the City.
• Code setup.
• Integration of modules to the general ledger.
• Assists with file maintenance in purchasing, global financials, and payroll.
• Software support for the Kronos, various HTE financial modules (purchasing, accounts receivable, cash receipts, and payroll) and the Cognos adhoc report writing software.
• Participates in software implementations.
• Performs software review, configuration and testing of software upgrades.
• Prepares end user documentation and communications.
• Responds to end users questions.
• Prepare information for annual external audit.
• Establishes and documents internal control procedures.
• Develops year end processing procedures to ensure posting of accounts payable, accounts receivable and cash receipts to proper fiscal year.
• Reconciles year-end purchase order balances to general ledger encumbrances.
• Maintains proper documentation for auditors.
• Assists Accounting Manager with reporting and gathering information.
• Supervises accounting technician and payroll coordinator staff and ensures quality customer service is provided by team members.
• Participates in decisions on matters of hiring, transfer, suspension, lay off, recall, promotion, discharge, assignment, reward, approving leave…